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Document Controller Aconex

People Group
Job LocationLondon
EducationNot Mentioned
Salary£190.00 - £200.00 per day
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time

Job Description

Please note this is an initial 3 months contract which could lead to a more permanent position in the New Year. (PAYE umbrella or LTD) To provide full, effective, and timely support of project administration and document control via Aconex.Key Responsibilities:Administration Role & Responsibilities

  • Diary and email management for the project director and project teams as and when required.
  • Organising internal and external meetings and arranging presentations, documents, equipment and refreshments as required.
  • Screening telephone calls, messages, correspondence and documentation and deal where appropriate
  • Issuing and dealing with confidential documents and staff issues where appropriate.
  • Arranging travel and itineraries.
  • Maintaining company electronic filing system.
  • Represent the company in a presentable and professional manner.
  • Coordinating Office moves
  • Ordering stationary
  • Ordering PPE
  • Managing Holiday Records & Chart
  • Monthly Site Hours Reporting
  • Monthly Absence Reporting
  • Ensure Project Directory is up to date
  • Site archiving
    • Document Control Role & Responsibilities
  • Read and understand all Aconex process & procedures guide’s for their Project.
  • Ensure the team adheres to the project process & procedures and provide guidance when deviation occurs.
  • Ensure documents are being assigned to work packages, as per the work packaging guidelines & in tandem with the sub-contractor viewing restrictions.
  • QA check all information coming on to the system and process accordingly.
  • Ensure all drawings and documents are published to the system are associated to a document transmittal.
  • Attend all training provided by the Information Management Team (IMT) as required.
  • Download Consultant drawings and documents for Day File and file/hang drawings.
  • Update Technical Submission Schedule, Method Statement Schedules, RFI Register, Drawing Register.
  • Filing (electronic/hard copy)
    • Person SpecificationTechnical Knowledge and Skills:EssentialDesired
  • Excellent IT skills covering Excel, Word, Outlook.
  • Knowledge and use of document control systems
  • Experience of web based applications/ software.
    • Competencies / Behaviours:EssentialDesired
  • Attention to detail and accuracy.
  • Good inter-personal skills.
  • Good organisation and communication skills.
  • Good timekeeping
  • Able to work effectively in a team environment.
  • Experience of internet publishing.
  • Results and quality focused individual.
    • "People Group are an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees." Required skills
  • Aconex

    • Keyskills :
    Aconex

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