Contractor Payroll Administrator

Job Description

Edward Mann are recruiting on behalf of a leading, International Recruitment Group based in Central London (hybrid working model) - This Contractor Payroll Administrator position will be suitable for a candidate who has some/little previous experience inPayroll or Accounts Payable.This position is responsible for all administrative and financial duties for the Europe contractor Payroll. This includes all day-to-day activities including and not limited to invoicing, set up of the payroll system, consultant commissions, payments andaccounting duties. This role will have a heavy compliance focus and a high standard of confidentiality. This position also provides comprehensive support with Perm Invoicing, and the employee will manage time between both aspects of this role.Overview of responsibilities:

• Responsibility for EU & US contractor payroll
• Manage all aspects of the InTime system, including welcome emails to managers and contractors, setting up placements, clients and managers, and keeping track of details (ie. Bank details and addresses).
• Manage all relevant mailboxes, responding in a timely manner and adhering to the agreed SLAs.
• Regular communication with consultants to ensure the smooth running of the process, and to raise alarms regarding late timesheets and missing compliance documents.
• Actively record and resolve compliance issues so as not to delay invoicing or payments.
• Raising of all Europe contractor invoices, distributing to clients efficiently and ensuring upload to Sage.
• Collate and send all self-bill remittance notes.
• Collate and manage Payroll documents, invoices and timesheets, to archive in an organised manner for audit.
• Maintaining NFI by brand and client reports for management.
• Maintaining Sales Team figures.
• Work closely with the Credit Control team to adjust invoices as necessary and to troubleshoot invoicing problems and client accounts, to help business cash flow.
• Working with InTime support to continue to develop reporting capabilities and utilizing these reports to analyse missing timesheets and WGP/runner growth.
• Regularly assisting with the permanent invoicing process, including the creation of invoices, distribution to clients, and logging them correctly onto the dealmaster.
• Sales Reconciliations after Payroll
• Responsible for correct commission calculations for consultants.
• Sending payments to contractors via HSBC in line with schedules.
• To review and escalate anything outside of company compliance guidelines to the Billing Manager
• Accurate recording of data for business use
• Providing excellent customer service to external clients and contractors
• Completion of vendor forms
• Maintenance of PO trackers
• Supporting the rest of the Payroll team and maintaining International Payroll and billings knowledge and skills for holiday cover
• Work closely with the Management Accountants to help with queries affecting the month end process

Candidate Spec:

• Payroll experience - desirable, but not essential (specifically, Contractor Payroll exp in the Recruitment sector, is highly desirable)

Edward Mann Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Edward Mann Ltd is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or lessexperience can apply.