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Area Facilities Coordinator

Page Personnel Property & Construction
Job LocationLondon
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary, full-time

Job Description

The Area Facilities Coordinator role is to facilitate the integration and engagement of existing and prospective tenants and provide day-to-day management of the sites. The role works closely with the Property team to help ensure the safe and efficient running of the site whilst working closely with tenants to maximise tenant satisfaction and improve utilisation.You will be reporting into the area property and asset manager.Client DetailsOur client operate medical health centres across London and England, ranging from small GPs and clinics to large hospitals, which bring together a range of community and primary health care services. They manage the operations and facilities for the centres and provide a vital service maintaining a safe and hospitable environment for all stakeholders.DescriptionThe responsibilities for the Area Facilities Coordinator position will be to:

  • Act as the main point of contact for tenant liaison and coordination; promote positive working relationships and integration amongst tenants; and deal with day to day queries from site occupiers.
  • Arrange, chair and facilitate tenant meetings including site user groups and any health and safety related meetings as may be required.
  • Coordinate and accompany visiting contractors on site visits in relation to tenant new work requests, tenant variation requests and specifically accompany the Health, Safety, Security and Fire officers for the purposes of implementing fire risk assessments.
  • Keep tenants informed of any works scheduled to take place in the sites and communicate to tenants if they need to move any items or personal belongings in advance of work taking place.
  • Coordinate and provide support to site users on tenant new work requests, provide assistance in following the approvals procedure, as appropriate and liaise with the Helpdesk.
  • Maintain records of and review the sites fire risk assessments and implement or escalate any actions.
  • ensure compliance documentation is uploaded to Realtime within the required timescales
  • Record, monitor and reduce any health and safety risks in the site. Should any urgent or undocumented issues occur, raise accordingly with the relevant party to assist in rectifying the problem.
  • Keep records of FM contract obligations, such as planned, preventative maintenance and lifecycle works.
  • Provide tenants with accurate cost information for the provision of sessional licences and forward enquiries to the Area Manager.
  • Facilitate site visits for potential new tenants
  • Report any request to change occupation and use in accordance with a tenants lease and licence to the APAM.
  • Maintain up to date tenant information which accurately reflects tenant sole demise areas.
  • Ensure tenants do not encroach in to any space which is not within their demised area without appropriate authorisation and documentation.
    • ProfileThe successful candidate for the Area Facilities Coordinator role will have:
  • Minimum 3 years experience in Facilities Management and/or appropriate qualification in Site Management and/or Facilities Management (BIFM level 3/IOSH Managing safely/NEBOSH).
  • Experience and knowledge of dealing with PPMs and reactive maintenance.
  • Experience of presenting complex information to working groups across the health and social care community.
  • Experience of financial management including monitoring budgets.
  • Ability to develop effective networks with stakeholders within and outside the health sector. * Ability to manage and work under pressure autonomously, within resources and to tight deadlines.
  • Ability to prioritise ongoing planned work adjusting to changing requirements and organisational needs.
  • Computer literate, in particular Microsoft Word and Excel.
  • Self-motivator and ability to motivate others.
  • Ability to work well independently and as part of a team.
    • Job OfferThe successful candidate will receive a competitive salary of up to £35,000 and Weekly Pay. Required skills
  • IOSH
  • Maintenance
  • NEBOSH
  • Health and safety
  • Tenant Liaison
  • PPM
  • IWFM

    • Keyskills :
    IOSH Maintenance NEBOSH Health and safety Tenant Liaison PPM IWFM

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