Executive Assistant

Job Location	Llantarnam Industrial Park
Education	Not Mentioned
Salary	£32,000 - £35,000 per annum
Industry	Not Mentioned
Functional Area	Not Mentioned
Job Type	Permanent , full-time

Job Description

Executive Assistant Department: CEO OfficeLocation: Cwmbran (NP44 3HQ)Reports to: CEOJob Summary: To manage the efficient running of the CEOs office. Acting as the eyes and ears of the CEO and wider Executive Team, being one-step ahead and demonstrating fantastic interpersonal and organisational skills. With an ever-changing diary and workload, therole will require the post holder to have exceptional communication and decision-making capabilities.Scope of Responsibilities: Occasional UK and International TravelKey Responsilbities and Duties:

Coordinate complex scheduling and extensive calendar management and all associated arrangements to ensure the smooth running of scheduled and to optimum effectiveness of the CEOs time, to include agenda, briefing materials, packs, travel and refreshments
Monitoring and prioritising incoming mail/emails/ calls on a daily basis, dealing, responding and redirecting as appropriate
Preparation, including design where appropriate and production of presentations, correspondence and reports / background research as required
Preparing of meeting material as well as attending meetings to take the minutes / actions when required and following up prior to the next meeting
Maintaining control of CEO budget, process invoices and monthly expense claims for the CEO and their direct reports, ensuring the expenses policy is adhered at all times
Meeting and greeting of visitors and arrangement of catering as required
Skilled at planning and arranging complex travel to include booking travel to include flights, taxi and hotels for Executive Team and for others across the business as required
Responsible for the monthly preparation and presentation of the Business Performance Pack to include ensure all data is provided and the presentation is prepared
Support the communication teams with organising events to include SSGB roadshows and leadership conferences
Maintain Executive team electronic folders
Provide strong support in administration of the executive internal control environment (assuring compliance with ICE/DACI requirements, which includes "manage the company" processes and procedures).

Knwoledge, Experience, Training and Qualifications:

Experience of working at board level
Ability to organise a daily workload by priorities.
Be able to meet deadlines in a fast-paced quickly changing environment
French language skills - desirable
Excellent IT skills - Microsoft office, PowerPoint, excel, word, outlook and Teams
Strong writing and proof-reading skills and attention to detail

Competencies, Behaviours and Skills

Excellent verbal and written communication skills
Ability to work autonomously with a flexible and enthusiastic approach prepared to get the work done that is required to ensure the business meets its business objectives
Motivated, stress resilient, working with utmost integrity at all times

If you are interested, please apply online or send your CV

Keyskills :
Executive AssistantPersonal AssistantAdministration

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