Office Administrator

Job Description

The role provides a general overall requirement to undertake duties and responsibilities associated with administration within the office but with an expectation that from time to time you may be required to participate in other departmental tasks.

• Preparing and processing customer quotations and estimates, as and when required
• Taking orders from customers and sales, Receiving Customer Purchase orders and ensuring accuracy of Customer Pricing
• Ensuring orders are confirmed and sent accordingly to customers
• Using content management systems to maintain and update internal databases to include- Processing new orders/jobs, job sheet production to include stock allocation/Bags/labels, updating day book with appropriate information, updating completion of job sheets;
• Updating stock level records and associated stock control and quality control records/procedures and associated implementations; ensuring batch allocation, receipting in delivered goods/stock, to carry out a stock check as and when required
• Maintaining, monitoring and ordering stock ensuring that you are aware as to when alert items are at or approaching "minimum level". To ensure that a clear record is kept in relation to usage and lead time forecasts
• To be responsible for the purchase delivery notes in particular the appropriate; orders numbers, shipping addresses and maintaining the appropriate records
• To be responsible for the purchase orders in particular types, quantities, and agreed prices for products or services
• Collating Certificates of Conformity received from Suppliers and checking suitability of product received
• Dealing with telephone, email enquiries and dealing with day to day office communication procedures
• Sorting and distributing incoming post and organising and sending outgoing post
• Maintaining, monitoring and ordering stationery and equipment
• Creating and maintaining filing systems including label production
• Keeping diaries and arranging appointments, as and when required
• Devising and maintaining office systems
• Liaising and maintaining good customer relations
• Meeting and greeting clients/visitors as well as ensuring that they sign in and out
• Keeping the reception area tidy
• To have the ability to cover the role of Accounts Administrator in relation to Dispatch, logistics and invoicing procedures

Additional Information

• Strong organisational skills
• Presentation skills and attention to detail
• The ability to plan your own work, work on your own initiative and meet deadlines
• The ability to manage pressure and conflicting demands and prioritise tasks and workloads
• Oral and written communications
• Tact, discretion and respect for confidentiality
• A pleasant, confident telephone manner
• Project management skills
• Be dependable and professional

Technical Abilities

• IT literate
• Use of Sage System

Own transport essential due to locationSalary £18000 - £20000*Please note we will only be replying to candidates with relevant experience for this role

Keyskills :
General AdminOrder ProcessingPurchase OrdersSage