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Project Manager

Portobello Business Centre
Job LocationLadbroke Grove
EducationNot Mentioned
Salary£28,000 - £30,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time

Job Description

An exciting position has become available to join a small, vibrant, friendly creative team who are dedicated to providing professional business services with a holistic approach to the community. Portobello Business Centre (PBC) is a not for profit enterprise agency that has been supporting enterprise in Kensington & Chelsea and the broader London area for over 25 years.PBC’s Mission StatementTo be a leading provider of world class training, events, counselling and consultancy services through listening and responding to the needs of our customers. To assist start-up and growing businesses to realise their potential through high quality, independent and confidential advice delivered by an innovative and professional team.’The Job.We are looking to appoint a Project Manager who has an excellent understanding and experience of managing contracts within the Public Sector (ESF, Local Authority, DWP, Employment Contracts etc.), ideally holding a Prince 2 qualification, and who can hit the ground running.As the Project Manager, a key element of your role will be the responsibility for the successful delivery of funded projects. You will be the driving force to ensure that project outputs and outcomes are achieved in line with the funders’ contractual obligations, you will co-ordinate, monitor, evaluate and report on project delivery internally and to funders and Stakeholders when required.As our organisation develops and new project funding is sourced, there is scope for the role to be extended beyond this contract period.Reporting to the Chief Executive you will play a central role within the team. Other key areas of responsibility will include providing specific reports and statistics to funders on our activities and results. You will assist in the co-ordination of large-scale events and exhibitions, maintaining and improving administrative systems to process and monitor all activities across the business.Your role will require you to:

  • Project manage funded contracts which includes: financial monitoring; output and outcome monitoring; producing a delivery plan; providing regular performance updates; taking corrective actions where needed; providing written financial, output monitoring and narrative reports to funders in line with contractual obligations.
  • Organise the deliverables as expected under the funders contract and the necessary administration required.
  • Keep robust financial monitoring systems to ensure projects are delivered within budget.
  • Provide finance admin: update supplier list, code and process invoices, file invoices, check credit card purchases, respond to queries from the Finance Team
  • Regularly monitor the progress of projects and highlight areas of concern.
  • Assist the CEO and DCEO in writing and submitting funding proposals.
  • Build strong Stakeholder relationships & attend project monitoring meetings.
  • Proactively seek out opportunities for future funding and partnership working.
  • Regularly supply project/course information to our Marketing and Communications (M&C) Team for uploading to the PBC website and/or Social Media platforms consistent with key messaging and tone.
    • Newsletter
  • Regularly compile relevant project information to be included in the PBC newsletter
    • Additional Administration and other Duties
  • Provide general administrative support to the team in relation to events and training courses.
  • Provide admin support to the CEO, Chair and board to include: project update reports for Executive meetings; takes minutes at Executive meetings; organise and distribute papers ahead of Board meetings.
  • Provide any other duties as may be reasonably requested by the CEO.
    • Person Specification.The ideal candidate will have demonstrable proven experience of fully understanding and managing contracts within the Public Sector, Third Sector and/or Social Enterprise Sector, preferably in the not for profit, charitable and/or enterprise sectors.You should be a highly effective administrator with experience in organising events and/or training courses and demonstrate the following abilities: -
  • Proven project management experience
  • Excellent organisational skills and ability to work independently in a changing and multi-tasking environment with competing deadlines (essential).
  • Comfortable speaking in front of a group of people.
  • Comfortable in front of a camera in Zoom events.
  • Excellent communication and strong interpersonal skills.
  • Proven written and verbal communication skills, ideally with good proof reading skills and impeccable attention to detail.
  • Excellent report writing and presentation skills.
  • Excellent bid/proposal writing skills.
  • High level computer literacy including Microsoft office suite.
  • Previous experience of working with databases to gather information and prepare reports and statistics.
  • Use own initiative to identify new areas of opportunity.
  • An effective and well organised administrator.
  • A team player.
  • Manage conflicting priorities in a busy office environment.
  • Work both from the office and autonomously, working remotely at home during the Covid-19 pandemic.
  • Demonstrable understanding of and commitment to equal opportunities, diversity and inclusion.
    • Desirable
  • Prince 2 Project Management
  • Working knowledge of Filemaker Pro
    • Required skills
  • Bid Writing
  • Financial Reporting
  • Project Management
  • Financial Monitoring
  • Report Writing Skills

    • Keyskills :
    Bid Writing Financial Repting Project Management Financial Moniting Rept Writing Skills

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