Accounts Assistant

Job Description

Our client, a large established manufacturing company, are looking to recruit a qualified, experienced Accounts Assistant to assist the Finance Manager in the preparation of monthly management accounts and financial statements.The Accounts Assistant will be a full time, permanent basisDuties to include:To maintain the sales ledger

• Raising sales invoices, checking values against purchase orders where appropriate, making sure all invoices are raised within the month of despatch. Where possible this should be a daily task
• Maintaining a spreadsheet of all debit notes received in by customers, requesting copies of those that are missing but have been deducted from payments and ensuring that the Sales Manager is aware of all issues. Chasing cancellations and providing PODsand other relevant information.
• Maintaining customer credit limits. Informing customers that their account has exceeded their limit or is coming close and calculating payments required
• Sending monthly statements of account to all customers & taking credit card payments

To maintain the purchase ledger

• Maintaining the Purchase Ledger email inbox. Saving copies of invoices to be uploaded onto Sage and printing copies to be matched with PODs.
• Receiving the goods-in log daily detailing all deliveries from the previous day and checking these to make sure all paperwork is present and signed
• Scan all paperwork into a file to be uploaded onto sage. Attach a copy of the POD to the purchase order it relates to.
• Match invoices to PODs, checking that there are no inconsistencies. Chasing returns paperwork and NCRs from purchasing and the quality departments. Holding invoices with outstanding queries.
• Ensuring invoices are coded to the correct account in the nominal ledger
• Print supplier statements, usually at month-end, and reconcile to supplier accounts, requesting copies of any missing invoices

To maintain the cash book

• Daily bank reconciliation
• Posting all customer receipts and supplier payments
• Posting all other payments/receipts to the appropriate nominal account
• Ensuring that we have VAT receipts for all payments. This may include chasing other employees or contacting suppliers

To maintain the nominal ledger

• Ensuring all postings are using correct nominal codes and reporting any discrepancies
• Keep asset register updated and post depreciation journals monthly

To maintain the RealTime system

• Keeping an accurate record of all holidays booked and taken by employees and how many days they have left to take
• Keeping employee records up to date with relevant contact information, back to work interviews, accident reports, training requirements and any other information needed by the business.
• Reviewing employee hours, making any changes needed for payment and requesting missing information from Team Leaders
• Ensuring the Team Leaders are kept informed of employees who are regularly late, do not clock in or are absent
• Providing an electronic FOB for all employees to use the clocking-in system

Other administrative duties

• Preparing employee contracts in readiness for their start date
• Ensuring all starter paperwork has been completed and returned by the Team Leaders after induction
• Any other duties deemed reasonable and in line with other job requirements as required by the company

Hours of Work Monday to Friday 8.30am to 5pm24 Days holiday + bank holidaysSalary - £23,000 to £25,000pa

Keyskills :
Accounts AssistantFinance ManagerPurchase OrdersSales InvoicesSales Ledger