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Bookkeeper / Office Manager

Clayton Recruitment
Job LocationHuddersfield
EducationNot Mentioned
Salary26,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Do you want to work in fun and vibrant surroundings For a company that provide you with free lunches, free yoga on Friday, and a free bar to keep you refreshed throughout the day Then look no further.This fantastic Creative Agency based in Huddersfield have an exciting opportunity for a Bookkeeper / Office Manager to join the fun loving team.This role comprises both bookkeeping responsibilities and general office management to include arranging catering, travel bookings, birthday gifts, conference bookings and generally making the office runs smoothly.The successful candidate will have a high level of attention to detail, a willingness to learn new systems and who can think ahead to anticipate what will be needed next.Bookkeeping responsibilities include:

  • Inputting invoice details as required each month into forecast
  • Raising of sales invoices on Synergist, and importing them onto Xero & cash flow
  • Updating weekly cash flow forecast with all purchase invoices received, payments made
  • Reconciling 3 company bank accounts
  • Reconciling 3 company credit cards
  • Entering, reconciling and posting all staff expenses onto Synergist & Xero
  • Entering pension payments onto spreadsheet, and uploading onto AME & Aviva site every month
  • Updating, checking and approving payroll reports for Revell Ward
  • Checking of VAT report and submitting to Revell Ward
  • Inputting supplier invoices onto Xero, and allocation to correct nominal
  • Paying suppliers on a weekly basis
  • Chasing debtors, and allocating cash accordingly
  • Entering, and reconciling monthly petty cash spend onto spreadsheet & Xero
Account Management Support includes:
  • Manage gifts / meeting bookings / travel booking for client events / meetings
  • Enter cost estimates onto Synergist to help Account management team when required
Day to Day Responsibilities Include:
  • General PA duties to 3 partners when required
  • Ensure office is stocked on a daily basis. I.e. Stationary, food, cleaning supplies
  • General Office environment : plants, cleaning, sufficient stock (soup, bread, fruit)
  • Arrange travel and meeting room bookings for staff as required
  • Meet and greet clients for meetings, ensure the board room is set up (refreshments etc)
  • Research and arrange office events including weekly AA meetings, ThinkSharps, Summer & Christmas parties, Annual Conference
  • Liaise with landlords and suppliers we have contracts with, ensure up to date
  • Liaise with Kaizen IT to ensure company equipment and software is updated. Co-ordinate Tech audits and monthly IT clinics.
HR : Recruitment, Induction includes:
  • Manage Bamboo (HR system), input required information for holidays etc
  • Create Offer Letters, Contract of employments for new starters
  • Manage induction day for all new starters on their first day (incl goody bags)
This is a full time permanent position that offers some hybrid working, at least one day from home, as the office is closed on Friday.If you are interested in joining this wonderful company please submit your CV.

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