Office Manager - Exeter

Job Description

Office Manager (United Kingdom)We are seeking a highly organized, detail-oriented, and proactive Office Manager to join our dynamic team in Exeter - United Kingdom. As the Office Manager, you will play a crucial role in ensuring the smooth and efficient operation of our office. Your responsibilitieswill encompass various administrative, operational, and HR-related tasks to support the overall success of the organization.Key Responsibilities:Administrative Support:

• Oversee day-to-day office operations, including managing office supplies, equipment, and facilities to ensure a well-functioning work environment.
• Handle incoming communication, including emails, phone calls, and mail, and redirecting them appropriately.
• Coordinate and schedule meetings, appointments, and travel arrangements for the management team.
• Prepare and manage official documents, reports, and presentations as required.
• Organize and maintain office files, records, and databases.

HR and Employee Support:

• Assist in the recruitment process, including posting job openings, reviewing resumes, and coordinating interviews.
• Support new employee onboarding, including preparing welcome packages and ensuring necessary paperwork is completed.
• Maintain employee records, benefits, and time-off requests.
• Help plan and coordinate employee events, team-building activities, and celebrations.

Financial and Budget Management:

• Monitor office expenses and maintain budgetary controls.
• Process invoices, purchase orders, and expense reports.
• Collaborate with the finance team to ensure accurate and timely financial reporting.

Facilities Management:

• Collaborate with external vendors and service providers to maintain office facilities and services (e.g., cleaning, maintenance, security).
• Conduct regular inspections to ensure health and safety compliance.

IT and Technology:

• Liaise with the IT department to address office technology needs, troubleshoot issues, and implement upgrades as required.
• Ensure staff have access to necessary software and hardware tools.

Communication and Coordination:

• Foster effective communication within the office and across departments.
• Act as a point of contact between management and employees for office-related matters.

Requirements:

• Proven experience as an Office Manager or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Understanding of basic accounting principles and budget management.
• Familiarity with HR processes, including recruitment and onboarding.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and attention to detail.
• Knowledge of health and safety regulations is a plus.

This position offers an exciting opportunity to take charge of office operations and contribute to the overall success of our organization. If you have the required qualifications and a passion for creating a productive and positive work environment, weencourage you to apply!

Keyskills :
Office ManagerOffice OperationsOrganizationalPurchase OrdersTravel Arrangements