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Care/Programe Coordinator

Oakley Professional Recruitment
Job LocationHarwich
EducationNot Mentioned
Salary£28,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

AdministratorA lovely new job! Our client, a medium sized charity, who manage and run care homes and care services for older people, is looking to recruit an administrator for a newly established role in a new department. This role sits within community services for older people, most with dementia, care and nursing needs. Working alongside the Community Hub Manager and other team members in Southend, you will be responsible for co ordinating all of the administration across the service.Some of the benefits of this role include:

  • £28k Salary
  • 28 days holiday including bank holidays
  • 4% employer pension contribution
  • Employee referral bonus scheme
  • Excellent training opportunities
  • Free meals
  • Wellbeing & staff recognition initiatives
    • Some aspects of the role include:
  • Day-to-day administration management of administration and finance tasks such as but not limited to petty cash, bank lodgement, bookings, payroll exceptions via the HR system invoices via the finance system and other tasks as they arise.
  • Day-to-day coordination of repairs & maintenance, risk assessments, statutory compliance, hygiene, and security, ensuring these are delivered to agreed standards.
  • Management and delivery of a community shop for the campus, providing procurement, finance and operations support
  • Manage and coordinate a system of room bookings for external and internal stakeholders, maximising income opportunities where appropriate
  • To be the liaison between Team Leaders at the Hub and theallocated HR adviser to assist in the Human Resources management & support, ensuring that recruitment, training, absence, sickness, performance, and general HR processes are followed within the Hub.
  • Overarching responsibility for the wellbeing, management, development and performance of all administration staff and volunteers, with direct line management of administration assistants (depending on location) and Driver
  • Administration support for recruitment, training, and management of volunteers
  • Publishing and disseminating a newsletter that keeps community and day members updated on organisations news, entertainment and retains the identity of an individual’s centre membership.
  • Providing expert finance, customer services and administration support to colleagues
  • Implement and maintain services systems for meals on wheels and other priorities as and when they are identified.
  • Implement and maintain agreed KPI systems for all areas of operations within Community Services.
  • Continually develop and utilise the membership database to support colleagues in gathering evidence of how the membership make use of the services.
  • Scheduling and monitoring driving tasks in collaboration with programmes Coordinator and Care Bus Driver
  • Assisting the Programming team to support members to coordinate and organise their transport arrangements to and from the centre to include help with booking and managing dial-a-ride, other community transport, private hire and public transport
    • Experience and qualifications needed for this job are:
  • Degree level or equivalent experience
  • Business and/or administration qualification
  • A minimum of 2 years’ experience in a leadership role, managing administration, finance or projects
  • A minimum of 2 years’ experience in a leadership role, working with older and/or disabled people
  • A minimum of 2 years’ experience in a professional community role
  • Experience working with people living with dementia, either in a personal or professional capacity
  • A minimum of 3 years’ people management experience and experience leading a team of staff and volunteers through a period of significant change.
  • Experience working in a complex multi stakeholder environment.
  • Experience working in a co-production culture.
  • Experience of implementation of systems and processes
  • Knowledge of the Jewish community, across all levels of observance, local parlance, and sensitivities
  • Working knowledge of The Care Act, The Mental Capacity Act, DOLS and general adult safeguarding best practice
  • Good working knowledge of General Data Protection Regulations (GDPR) and their practical applications in day-to-day operational work
  • High levels of creativity and resourcefulness, with outstanding collaborative working styles.
  • Exceptional customer service skills, with the ability to deliver a consistently high-quality customer experience.
  • The ability to work within tight deadlines and budgets.
  • Outstanding administrative, management and organisational skills
  • High levels of IT literacy in the use of modern business systems, such as the Microsoft Office suite, Internet and cloud-based services and Customer Relationship Management (CRM) systems
    • If this job sounds like a role you have been looking for, please apply now.Oakley Professional Recruitment is an independent recruitment consultancy, working on behalf of our client. The successful candidate for this role, will be expected to have a full pre-employment check, which includes an enhanced DBS and referencing

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