PA to the Headmistress and School Office Manager

Job Description

We are seeking to appoint a reliable and experienced Personal Assistant to support the Headmistress to work at a leading independent school in Hammersmith .The role Provide high quality administrative and secretarial support to the Headmistress and keep her informed of any relevant matters concerning pupils or staff;Maintain the Headmistress diary and the Deputy Heads diary, arrange meetings and appointments, avoiding clashes, anticipating and solving problems in advance and communicating well with all concerned;Take minutes at any other meetings with parents or staff as the Headmistress requires, as well as support effective communication by forwarding minutes and conclusions of meetings to colleagues as necessary;Take minutes for the weekly staff meeting;Deal with correspondence from parents, staff, pupils and others as directed by the Headmistress, ensuring such matters are treated with sensitivity and strict confidentiality;Field incoming communication to the school (emails, telephone calls, post etc) and redirect or ensure effective internal communication of messages as necessary;Produce documents, briefing papers, reports and presentations for meetings;Receive visitors to the school and provide refreshments for the Headmistress and guests;Manage the recruitment process in conjunction with Headmistress and the Deputy Head.Take responsibility all paperwork and Safeguarding checks for new staff, including agency and club staff, ensuring the school is inspection compliant, and to maintain the Single Central Register of employees, seeking guidance from the HR Manager whereneeded;To undertake Safer Recruitment training annually;Maintain staff files and monitor/account for staff absence using Schoolbase and iTrent (the schools online HR system);Assist administratively in the review of policies and other school documents;Assume responsibility for coordinating the final proofreading, checking, editing and electronic distribution of termly pupil reports in liaison with the Deputy Head.Manage the collation and submission of data for the ISI and DfE annual census supported by the Registrar;Organise the annual school photograph and individual portrait photographs of new staff and pupils;The school This is truly a supportive, thriving and happy school that is committed to developing each individual, nurturing their talents and aspirations in order to develop a confident young person who is ready for the challenges of adult life in the modern worldwe live in today.They strive to inspire learners to excellence, stretching them academically and harnessing their creative energies so that they can make a full contribution to the school, wider community and beyond.The hours are 7.45am to 4.30pm, reduced hours in school holidays and 30 days annual leave.How to apply We look forward to hearing from you, p lease email your CV to or visit our website and apply online at www.asq-education.co.ukAbout us ASQ Education partners with a variety of exceptional primary and secondary schools across London and the Home Counties to offer you the latest and best selection of educational positions.We will help you find the right short term, long term or permanent role in a school and location that suits you. Whether you are searching for a teachers role in a primary school, a supervisors role in a secondary school, or a learning support assistantrole in an SEN school, we will work closely with you to ensure you get the job that you want.We are also here to guide you through every step of the recruitment process, and provide a wealth of resources and expert advice to support you in your search for the perfect role.