Stakeholder Engagement Officer - 12 month FTC

Job Description

Job IntroductionRoleThe Engagement Officer role is based in the delivery area Consents & Engagement team and reports into an Engagement Manager. The Engagement Officer supports the projects engagement and communications strategy, assisting in developing and executing plansfor engaging stakeholders including residents, council officers, schools, community groups and key engagement forums to deliver the works.The area Consents & Engagement team works collaboratively with the other area teams and the SCS-wide Consents & Engagement function, which provides support to the area teams through project-wide processes, procedures and information sharing.The Consents & Engagement area teams purpose is to

• be a good neighbour in the community by helping the delivery team understand and plan for the community impacts of work, supporting reputation management of the project, the organisation and the client

• ensure the client, stakeholder groups and the local community have advance notice of SCS works and engagement in accordance with the HS2 Act and best practice

• support the delivery team to plan and deliver the works on time, with client, stakeholder and community awareness and in accordance with approved consents and project commitments.

The post will require an organised and resilient individual with well-developed communication skills who is comfortable dealing with conflict and complex content. Engagement includes face-to-face and video meetings, workshops, presentations, door-knocking,letterbox drops, written communications, events and phone calls.Role ResponsibilityThe Engagement Officer is responsible for:

• adding value to the delivery of the project and supporting the consenting process by working closely with the engagement managers to build and manage external and internal relationships through engagement plans, schedules, trackers and reports
• contributing to the preparation and facilitation of stakeholder workshops, briefings, presentations and attending stakeholder forums
• identifying and escalating potential risks, issues and sensitive situations to the engagement management team
• providing input to, and complying with, third party agreements and licences
• support the delivery teams compliance with, and coordinating evidence for, project commitments known as Undertakings and Assurances
• managing enquiries, complaints, compliments and issues including drafting and coordinating approved responses, acting as a super-user of the project database, reporting and maintaining up-to-date key messages and standard responses
• providing both office-based and on-the-ground support where required
• engaging proactively with the delivery team to understand the works, programme and impacts with a view to coordinating engagement and minimising effects on stakeholders
• assist in the delivery of engagement events both in person and virtually including drafting approved materials, undertaking event management and tracking engagement
• work with colleagues in Skills, Education & Employment team to identify opportunities for the community
• support HS2 to promote a positive image of the project and raise public awareness of the benefits of the project
• assist with the delivery of the projects Community Investment programme, working with colleagues to realise investment in legacy projects
• proactively engage in wider HS2 activities, supporting collaborative opportunities and sharing best practice and lessons learned
• administrative support as required and acting as deputy for engagement manager

The Ideal CandidateRequired Qualifications & Skills

• Experience of the construction/ infrastructure industry
• Excellent interpersonal skills
• Credible communicator and relationship manager
• Proven ability in effectively dealing with conflict
• Proven ability to work under pressure and with meticulous attention to detail
• Excellent written skills and ability to pull critical information from technical data

Desirable Qualifications & Skills

• Experienced public speaker
• Knowledge of, or ability to rapidly learn, the statutory process and planning requirements of the HS2 Act
• Tertiary qualification in communications
• Database management and reporting experience
• Advanced Excel skills
• Interest in graphic design

About the CompanyThe role will work on the HS2 project. HS2 is the UKs new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UKs 10 biggest cities with fast, reliableand frequent high speed servicesThe Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the constructionof site compounds.Youll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).SCS Railways is a Disability Confident Employer. We welcome applications from candidates with a disability.Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.HS2working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity formas part of their application so we are able to monitor and improve our approach to diversity. Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data ProtectionAct 1998) and will be reported to HS2. It is an SCSJV requirement that all employees, Design House, and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use, OHSAS 18001:2017Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture s operations and ensure that the requirements,as