Fleet Management Coordinator - Manchester

Job Description

OverviewWe are excited to announce an opportunity for a Fleet Management Coordinator to join our Fleet Management department based at our offices in ManchesterSalary

• Negotiable based on experience (max 24,000)

Benefits

• 25 days paid holidays a year + public holidays
• Life Assurance - 3 x Salary
• Short Term Disability
• Stakeholder Pension
• Our promote from within policy means you can go as far as your talent will take you

Hours

• 42 hours: Monday - Friday 8.00am to 5.00pm. Some Saturday work required

Location

• Flixton Rd, Carrington, Urmston, Manchester M41 6JE

About usAdd an annual turnover of $23.9 billion to a rental and leasing fleet of over 1.8 million vehicles and you get Enterprise Rent-A-Cara business thats grown into the largest global mobility provider in the world.Enterprise Flex-E-Rent is its commercial vehicle rental division, providing services tailored to the needs of commercial vehicle hire customers from 28 locations across the UK, while boasting one of the largest and most diverse commercial vehicle rentalfleets. Join us as a Fleet Management Coordinator - Manchesterand be one of the people driving our growth.Diversity is a priority in all areas of our business. We are proud to say we have been in The Times list of Top 50 Employers Where Women Want to Work every year since it was conceived 17 years ago and have been honored with many other awards along the way.Enterprise promotes a positive mental wellbeing. We have signed The Time to Change Employer Pledge and teamed up with Mental Health First Aid England to educate our employees. Here at Enterprise Flex-E-Rent we currently have four Mental Health First Aiderson hand to listen, guide and support our employees during their careers.ResponsibilitiesYour duties as a Fleet Management Maintenance Controller will include but are not limited to:

• To manage external service and parts providers ensuring appropriate repair methods are undertaken and replacement parts supplied are of the required standard and cost
• To ensure all services provided to the customer and any costs associated with the service are recouped within the recharge process following the customer specific guidelines
• To ensure all job & systems data is recorded accurately and on a timely basis
• To ensure maintenance schedules and MOT appointments are agreed, accurate and supplied on a timely basis
• To monitor system data integrity and provide reports as required
• To act upon system reports and ensure discrepancies are highlighted and resolved
• To maintain effective response times in relation to call centre duties
• To offer front line customer support, advice and resolution following enquiries
• To allocate calls and resources to ensure that all calls are actioned to comply with agreed Service Level Agreement (SLAs) and targets
• To ensure Key Account customers and management are regularly informed of call progression/ development through to satisfactory resolution
• Ensure that the necessary processes, procedures, and engineer work instructions are understood and followed, providing a consistent and professional service to our customers
• To perform administrative duties including call handling and data entry/management using our systems
• To aid, advise and provide support to your colleagues by utilising your commercial vehicle background and expertise

Key Accountabilities:

• Ensuring all fleet and associated ancillaries under your control are compliant within either customer, legislative or manufacturers guidelines
• Demonstrating a cost focused mindset and displaying excellent cost control within your remit, ensuring that all costs are either recharged or within customer specific parameters
• Ensuring that repairs are completed in the most cost-effective manner whilst maintaining excellent customer service
• Ensuring that all invoices are processed within timeframes set
• Meeting customer satisfaction and call response times within Enterprise and customer guidelines
• Using our Incident Management system to meet agreed timeframes for repairs
• Managing and reporting of uptime on customers vehicles and assets
• Adhering to all Enterprise processes and procedures
• Keeping accurate and up to date records
• Demonstrating a commitment to keeping Enterprise values

QualificationsApplicants must be able to demonstrate:

• Suitable industry qualifications/time served (or demonstrable experience applicable to the role)
• Commercial vehicle maintenance knowledge
• Ability to control maintenance costs and challenge quotes/invoices
• Excellent communication and customer service skills
• Business standard IT skills including Microsoft Word, Outlook, Excel
• A tenacious, enthusiastic, and flexible disposition.
• Prior experience with call handling/customer service, engineer allocation, customer management
• Be a well organised individual with excellent time management, organisational and prioritisation skills
• CPC National qualification preferred
• Your fleet, our expertise is at the forefront of all we do, and working as part of our team, you will be responsible for authorising service and repair work, liaising with customers to raise purchase order requests for all completed works and reviewingand processing supplier invoices to ensure best value for our clients. This is a high profile and busy team that manage prestigious national contracts, so attention to detail and the ability to work in a fast paced environment is essential.
• The ideal candidate for this position will have experience as an Automotive Technician working on commercial vehicles and will have maintenance control and/or commercial recharge experience.