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PA/Project Coordinator, Consultancy firm, Edinburgh

Lily Shippen LTD
Job LocationEdinburgh
EducationNot Mentioned
Salary26,000 - 32,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

We are currently recruiting for a PA/Project Coordinator to work within a global search and consultancy business. Working within an absolutely awesome business, which is very different to your typical executive search environment, your input and contributionis valued and appreciated and your wellbeing, job satisfaction and career development is of great importance to the firm. The culture within this firm makes it stand out. You would be working alongside exceptionally talented people who truly enjoy workingfor the firm and in support of each other. This is an employee owned business with a global client base and the role on offer requires a highly organised, professional and confident individual who thrives on being busy, being in demand and exceeding expectations.The role has three main areas of focus:Consultant support and diary managementCoordination of multiple recruitment processes at once (up to as many as 20 at a time)Assisting consultants with business development planning through research and marketawareness. This is a fantastic opportunity for someone keen to gain experience working for an exceptional business and who thrives when working at pace and within a fast-paced environment.Duties include:

  • Complex diary management, including national and international travel arrangements
  • Oversight of the key stages in an appointment process, ensuring that both consultants and clients are up to date
  • Liaising with clients and candidates; arranging interviews and business development meetings
  • Responding to a high volume of e-mails and calls
  • Use of the company database to collate accurate and current records of client and candidate outreach
  • Dealing at senior levels with high-profile individuals
  • Keeping track of project and marketing costs, liaising with the finance department
  • Preparation of client facing documents to a high standard in all Microsoft Office applications
  • Understanding of, and enthusiasm, for the companies and sectors you are working with
Person specification
  • A confident, highly organised individual with good initiative and the ability to work under pressure
  • Excellent communication skills with clients and candidates both verbally and in written format and the ability to build excellent relationships with colleagues across different offices
  • Attention to detail, ensuring work produced is of the highest possible standard
  • Highly efficient, flexible and able to change workload and prioritise in order to meet business needs
  • High levels of common sense and integrity
  • Ability to prioritise workload efficiently and delegate when necessary
This is a fantastic opportunity for someone who is looking to work within a collaborative, high energy professional environment, based in stunning offices in central London.Salary is dependent on experience but will range from £25,000 - £32,000 per annum. This role offers hybrid working and some excellent benefits.Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary,permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Keyskills :
AdministrativeResearchSecretarial SkillsSecretarial Support

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