Information Management and Governance Officer

Job Description

Job SummaryWe are looking for an experienced and enthusiastic person to join our organisation on a temporary basis as Information Management and Governance Officer (maternity cover) within our Governance & Planning team. This role is located within the newly formed Governance & Planning team which, as part of the CEOs Office, provides central support to the core operations of the organisation.Key Responsibilities

1. As Data Protection Officer, provide advice and guidance to the SFC executive and Board Members on their obligations to comply with information and records legislation and regulation, including the Freedom of Information (Scotland) Act 2002 (FoISA), TheUK General Data Protection Regulation (UKGDPR) in conjunction with the Data Protection Act 2018 and the Public Records (Scotland) Act 2011.
2. Develop SFCs information management policies and practices using its Electronic Document and Records Management System.
3. Set the standards for Freedom of Information and Data Protection enquiries and requests, and provide advice and guidance, acting as subject matter expert.
4. Liaise with the Scottish Government, the Information Commissioners Office, and other external agencies on areas of best practice.
5. Develop the SFCs suite of information governance policies and other key documents in line with best practice, FoISA Publication Scheme, and the Information Governance strategy, including file plans, classifications, retention periods and disposals, andoffsite storage.
6. Provide training on information management and governance policies and practices, and communicate important changes or developments, to staff.
7. Identify and report information governance risks through the corporate structures for risk management.
8. Provide ongoing advice and guidance on compliance with the General Data Protection Regulation, including the training of staff, oversight of our data sharing processes and agreements, review of systems and processes, where required.
9. Escalate significant breaches of policy or issues arising to the Assistant or Deputy Director, as appropriate, and provide support as required to identify the appropriate remediation.
10. Participate in projects relating to the implementation of revised information or data governance arrangements, as a subject matter expert.

Person specificationIt is important through your CV / Cover Letter that you give evidence of proven experience of each of the following essential criteria:

• Technical expert in areas of information management including experience of supporting and advising on Freedom of Information requests and the application of the General Data Protection Regulations in a public sector context, and a good understanding ofthe legal and regulatory environment.
• Good IT skills, including in the use of electronic document and records management systems.
• Good level of oral and written communication skills and experience of drafting reports and procedures.
• Ability to interpret and explain complex information to audiences with varying degrees of expertise (for example, legislation, codes of practice etc.)

Additional informationLocationSFC offers hybrid working for its employees. This means that whilst the role is based at our Edinburgh office, there is substantial opportunity to work from home most of the time. As a rule of thumb SFC expects that a minimum of three days a month in the office(on average) will achieve the benefits of its hybrid approach, however it is for the employee and their line manager to agree the balance between home and workplace working - determined primarily by business need. Please be aware that this role can only beworked from within the UK and not overseas. Relocation expenses are not available.Key Rewards and Benefits

• Normal full-time hours of work are 36 per week. We will consider flexible working arrangements. A flexi-time system is in operation.
• Annual leave entitlement of 26.5 days pro-rata, rising to 30 days pro-rata after 4 years continuous service. Public and privilege holiday entitlement of 11.5 days pro-rata.
• A flexible approach to hybrid working, giving you flexibility to work from home for some of the time while also maintaining regular in-person contact with colleagues.
• Annual pay review: approved within the framework of the Scottish Governments Public Sector Pay Policy and negotiated with our recognised trade union, Unite. Salariesare reviewed annually in April for employees who commence employment prior to 1 Octoberin the preceding year.
• Eligibility to join the Civil Service Pension Scheme. With its low member contribution rates and generous employer contributions, this gives you a secure, inflation-proof pension for life with no investment uncertainty. Details of contribution rates togetherwith further details of the pension benefits are available on the Civil Service Pensions website. There is also the option of a Partnership pension account.
• Support for continuous professional development.
• Support for health and wellbeing, including generous occupational sick pay, free access to confidential advice and support through our 24/7 Employee Assistance Programme, Special Leave (paid and unpaid), a contribution to learning outside work through ourLifelong Learning Fund, free winter flu vaccination, and access to occupational health support.
• Support for travel to and from work, including a salary sacrifice cycle loan scheme, cycle storage and shower facilities, an interest-free loan for bus or rail season tickets and free office car parking for employees on a first-come basis.

The Selection ProcessHow to ApplyTo apply, please send your CV and cover letter. The selection panel will use this evidence to assess your application against the selection criteria in the Person Specification section above. It is not mandatory to provide a cover letter but it can be beneficialto provide further evidence of your suitability...