Residential Property Paralegal

Job Description

An excitingopportunityhas arisen for an experiencedPA/Legal Secretary to join the team of a leadinglaw firm based in Cranleigh.The prime role of the PA is to provide direct support to his/her fee earner(s) to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The PA is expected to use a high degree of selfmanagement and initiative.· Prepare correspondence and documents to include transcribing digital dictation.· Administer filing which will include daily filing and the opening, closing, storage andretrieval of client files in accordance with the detailed procedures contained in the officemanual.· Prepare mail and enclosures for dispatch.· Arrange for all copying to be done, in person if an office assistant is not available to undertake the task.· Prepare completion statements and assist with post exchange and pre completion formalities.· Undertake on-line form filling requirements including SDLT forms.· Prepare and submit Land Registry forms (AP1, UN1, RX1 etc.).· Obtain information from local authorities and other organisations.· Deal with registration and all post completion formalities.· Make appointments, arrange meetings and to maintain an up to date diary for his/her fee earners. ·If appropriate, prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and to provide refreshments if asked to do so. ·Provide support to other PA/secretaries as required. · Provide guidance to junior and temporary secretaries when required to do so. · Progess client matters without fee earner supervision and in the absence of a fee earner· Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care. · Undertake any specific training when required to do so and overall to have a responsibility towards self-development.· Ensure the confidentiality of all the Firm’s and clients’ documentation and information. · Opening and closing files and undertake on-line form filling to including Certificates of title, SDLT forms, Land Registry Forms and Searches, TR1 and AP1 forms, etc. · Operate the Firm’s Case Management System · Consider improvements to the efficiency of the department.· Undertake other duties as from time to time requiredEssential personal qualities and attributes/skills, knowledge and abilities· Substantial previous Legal Secretarial experience including at least 2 years’ experience in the specialist area· Advanced IT skills in relevant packages and excellent speed typing skills· Keeps up with fee earner’s work production (and, if being promoted but working for the same fee earner(s), has a very good understanding of how their fee earner(s) like to work.· High accuracy levels· Demonstrates a pro-active approach to work with a positive attitude.· Demonstrates an excellent level of attention to client service, being able to interact well with both internal and external clients.