Bid Coordinator

Job Description

Bid CoordinatorSalary up to £38,000Based in Newcastle upon Tyne, hybrid workingA bit about the role...Reporting to our Head of Bids and working closely with the Energy Division bid team, you will support the delivery of planned growth targets across through the delivery of winning bids, proposals and presentations.You will work with a team of expert bid resources, supporting bids across the division ensuring effective coordination of allocated bids as well as ensuring the highest level submission outputs that support the divisional sales and strategy targets.Key Responsibilities:

• Produce, agree and coordinate plans for bid submissions, carefully tracking entire process through pre-qualification and tender stages
• Updating the SalesForce CRM system with accurate information relating to the bids you are working onon a timely basis
• Working closely with Business Development Managers as required to develop specific bid win themes, response plans and final submissions
• Coordinate and support bid managers with any specific tender clarifications
• Support the creation of post tender presentations
• Support key bids across the Energy Division to deliver the agreed Business Plan
• Work closely with other parts of the division including key operational staff to support the creation of winning proposals
• Effectively communicate with all specific bid participants ensuring dissemination of critical bid information
• Ensure bid plans meet the needs of each tender in terms of timescales, resource and support e.g. operational input
• Ensure final bid submissions are complete and correct, reflecting the client needs and the best of the Energy Division, by supporting bid managers as required
• Coordinating other functions that are critical to each bid, e.g. estimating, commercial input and final governance sign-off
• Maintain bid information in the centralised bid library
• Support pipeline, sales and bidding reporting
• Support wider sales and business development activity

What you will bring to the roleYoull be a professional, dynamic and resilient individual who is focussed on quality outputs within sometimes challenging timescales. You will be a team player who enjoys a varied role across the energy sector with a passion for, and ability to work to, tightdeadlines where detail and professionalism are critical.We want people with the experience necessary to get going quickly, but were also interested in people who want to learn new things and feel comfortable working in a company that is growing and evolving fast to meet the rapid changes in the energy market.We are looking for candidates who are obsessive about detail as well as working within an enthusiastic and target driven team. In addition you will be encouraged to bring ideas to the table that result in tangible improvements to the quality of our bids andthe way in which we operate.You will need to be comfortable with the tight deadlines and pressures of working in a business development environment, as well as the highs and lows of wins and the occasional near miss. With your previous experience in a role like this, we will be lookingfor you to demonstrate how youve added value to a business.Essential:

• Background in tender / bid management and bid writing
• A minimum of three years consistent track record of working within a bid / tender environment
• The ability to operate within a professional team environment, coordinating the activities of multiple functions to provide input to specific bids / tenders that meet high level quality expectations
• Able to work to tight and challenging timescales with clear deadlines
• Able to multi-task - coordinate multiple bids simultaneously and provide a rapid response to bid needs
• Robust skills in Microsoft office software, including Word, Excel and PowerPoint as well as graphics packages such as In-Design
• Ability to communicate accessibly and concisely about products or services
• Excellent presentation and communication skills
• Able to travel when required

Desirable:

• Bid / sales qualifications e.g. certified to APMP Foundation or Practitioner level
• Bid design skills / qualifications
• Knowledge, previous experience and network within the utilities sector

Who are weM Group Services Energy Division is proud to be one of the UKs largest utilities support organisationsand were still growing, with some exciting times ahead. We pride ourselves on being award-winning and recognised for our diligence, customer service andexpertise.We are part of M Group Services, a £1.8 billion turnover business, with a wide and diverse field of operations that regularly presents opportunities for growth. We work with our clients and partners to ensure we keep abreast of industry developments and remainat the forefront of progress. We have been one of the Times 100 Top Track Companies for the last three years running.What we offer

• 25 days holiday + 8 days bank holidays
• Pension Scheme and Life Assurance Cover
• Access to My Rewards which provides amazing reductions on 1000s of purchases including Mobile Phone, Utility bill and top retail brand discounts. Heres a few so you can see the type of savings you can make:
  • Up to 7% discounts on major supermarkets
  • Up to 52% on Cinema tickets
  • Up to 33% on holidays and travel
  • Up to 10% on restaurants and takeaways
  • Up to 25% off gym membership
• Eye care vouchers
• Access to our Employee Assistance Programme
• Recommend a Friend and Earn scheme
• Reward & Recognition Scheme
• Opportunities to progress in a successful company