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PA to Board Directors - Blue Chip Property Design

Morgan Spencer
Job LocationCity of London
EducationNot Mentioned
Salary50,000 - 55,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , part-time

Job Description

PA to Board Directors - Blue Chip Property Design£50,000 - £55,000CityA fantastic opportunity for a professional, diligent and confident Senior PA to support two Directors within a globally known Property Design company.You will have a solid background as a PA supporting at Board level, ideally within a similar industry (property/construction/architecture)The Role:

  • Provide PA support as required to the Managing Director and Commercial Director
  • Manage extensive diaries in a proactive manner, allowing flexibility for priority meetings
  • Organise external and internal meetings, arranging facilities as necessary and circulating appropriate agendas and papers beforehand in a timely manner and arrange refreshments
  • Venue finding and budgeting for off-site meetings, arranging logistics, catering and technical facilities
  • Attend various meetings and take minutes as required and and track the progress of actions to ensure they are closed out
  • Preparation of annual meeting schedules and reporting schedules
  • Inbox management for Managing Director
  • Draft and proof-read correspondence on behalf of the Managing Director
  • eArcu, webexpense, Ciphr management for Managing Director
  • Identify, anticipate and prepare information in advance for meetings on behalf of the Managing Director
  • BPR (Business Performance Review) collation, input and submission in accordance with key deadlines
  • Timely co-ordination of the monthly management report
  • Co-ordination of the quarterly Statutory Board & monthly Management Meeting including scheduling, preparation of agendas, PowerPoint slides & minute taking
  • Arrange and co-ordinate the business planning process in line with Group timescales
  • Manage the organisation of external entertaining/events in accordance with the Gifts & Hospitality policy
  • Co-ordination of annual half year review including arranging the venue, agenda and presentations
  • Organisation of the Business Unit family summer fete including organisation of venue, budget, invitations & entertainment
  • Co-ordination of annual Business Unit End of Year Comms event including arranging venue and attendees, plus assisting with content and facilitating awards
Essential Requirements:
  • Proven experience in a similar PA role supporting at Board level within a similar industry
  • Microsoft Office (Word/Excel/PowerPoint), Windows 10, SharePoint and Outlook to an advanced level
  • Attention to detail and accuracy
  • A confident professional manner
  • Able to communicate positively and effectively with internal and external teams
  • Highly organised with exceptional time management skills
Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective ce of gender, race, colour, nationality, ethnic or national origin, disability,marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No: 4254114

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