Finance Manager

Job Description

Role Summary:This post requires a proactive and practical approach and the ability to work independently in a busy environment supporting a wide range of commercial and charitable activities. Reporting to the Head of Finance the Finance Manager roles sits within a cross-functionalmanagement team of 5 who together cover all day-to-day activities of the organisation. It is our ambition to recruit additional finance resource to complement the finance team in the future, the Finance Manager will have the opportunity take the lead in definingthe need, recruitment and their management going forward.Responsibilities:• Raise Purchase Orders (POs) in Xero, or support non-finance team members to raise their own with correct coding etc• Post all accounts payable invoices (Bills) to Xero, matching to Purchase Orders where relevant and ensuring accuracy of coding and VAT treatment.• Accounting for Credit Card expenditure, and reconciling with credit card statements• Track evidence of goods or services received through liaison with purchasing managers and record in Xero• Prepare and process payment runs twice per month• Manage related balance sheet reconciliations eg.; accruals and prepayments, and reconcile monthly as part of the month end process• Track and manage status of unused Purchase Orders monthly and feed into the accruals process where appropriate.• Be responsible for raising all Sales Invoices in Xero ensuring accuracy of coding and VAT treatment• Be responsible for managing the schedule of invoicing for which inputs come from multiple sourcesincluding but not limited to:o Regular monthly invoices from contracted relationshipso Invoices related to Private and Partner Events, which includes managing the billing schedule for each contracto Invoicing Group Tours and Corporate Volunteering and manging ad hoc late changes and cancellations• Recording Admissions and Membership income that is fed into Xero via automated reporting and adjusting the accounting entries to correctly capture coding VAT and Gift Aid requirements• Manage related balance sheet reconciliations eg.; accrued and deferred income, and reconcile monthly as part of the month end process• Matching cash receipts on the Sales Ledger and monitoring the Aged Receivables• As part of month end process analyse department and project profit & loss accounts against budget and forecast• Ensure all bank payments and receipts are recorded accurately in Xero• Perform monthly bank reconciliations (using the automated Xero process)• Produce Monthly payroll journal ensuring accuracy of coding to appropriate department and project codesThe Ideal Person:Essential:- Knowledge and experience of Xero or other accounting software.- 5 years+ experience of working in a general finance role covering all core responsibilities listed above- Evidence of accounting qualification, range of examining boards considered.- Excellent numeracy, mathematical and problem-solving skills, with a keen eye for detail.- Skills to communicate in an effective, professional, and courteous manner with a diverse range of stakeholders.- Ability to work independently and as part of our small, dynamic team.Desirable:- Experience of working in a charity- Familiarity with VAT and Gift Aid issues specific to the Charity Sector- Experience of supervising finance team members- Knowledge of other platforms used: e.g.: Digitickets, Shopify, Beacon.