Part time Accounts Assistant / Administrator required

Job Description

I am recruiting on behalf of a Cardiff City Centre based SME business. My client is looking for a part-time (circa 18 hours per week) Senior Accounts Assistant / Administrator to join its small and friendly team. The successful candidate will be an integralpart of the team, and will play a pivotal role in ensuring the Directors’ day-to-day accounts and ad-hoc operations and administration run smoothly.The position requires the ability to maintain a high standard of confidentiality and always taking a professional but friendly approach to duties. The ideal candidate would possess excellent all-round accounts / administration skills of at least 5 years.The position will be part-time, circa 18 hours per week, with flexible working days can be flexible, as well as some hybrid working. My client is able to offer a salary of up to £30,000 per annum pro rata’d.Roles and responsibilities

• Assist Director in providing the Accountants with monthly payroll information i.e. expenses, new starters / leavers
• Bank and Credit card reconciliations
• Production of financial reports as required, PL, BS, VAT reports
• Project information i.e. timesheets, expenditure
• Sub-Contractors invoicing approval via project manager
• Monthly sales invoice production, issuing and management
• Manage creditors / debtors list and debt management
• Marketing budgets
• Producing and maintain cashflow forecasts via Excel / Xero
• General accounts queries by email and telephone from Clients and Project Managers
• Accurate and timely production of reports e.g. for monthly management meetings, ad hoc reports and management information
• Professional Indemnity & all other insurance renewals
• Renewal of Accreditation certificates required for Frameworks and Clients
• Absence and annual leave management (we use Bright HR)
• Employee Pension regulation correspondence
• Arrange Professional Development meetings bi-annually
• Assist with updating weekly office rotas

The ideal candidate will possess the below -

• Xero accounting software is essential
• Accounting qualification preferable, ideally AAT
• Previous Microsoft Office, Excel etc / GSuite. The company is a Mac based business and use Googlemail and GSuite
• Ability to take direction and work alone and as part of a team
• Accuracy and strong attention to detail
• Excellent organisational skills

Benefits include -

• 22 days leave pro rata’d
• In addition to annual leave, additional days in between Christmas and New Year that do not come out of your annual leave, so an extra 2 / 3 days on top.
• Professional Development Plan, reviewed every 6 months, plus provide training and support to help you achieve your goals
• Bike to Work scheme on completion of probation 6 months
• Medicash Healthcare plan on completion of probation 6 months
• Eligibility at 12 months service to benefit from Trust bonuses where applicable. If the Limited company is doing well financially, it pays a cash amount into the Trustee company for distribution as the eligible employees see fit.
• Flexible working: to be determined
• Team away days twice per year - plenty of socials and family days and hosted client events.
• Exceptional IT kits used, top of the range MacBook Pros, company iPhone and any monitors etc for you to work from home effectively
• Annual professional industry related fees
• Pension scheme in line with Government levels - opt in / opt out
• The company also encourages and sponsors team charity events. 2 team chosen charities per year