Accounts Payable Administrator

Job Description

Company DescriptionHelping over ten million people around the world manage their savings, retirement plans and life insurance requires a lot of people behind-the-scenes. Its up to us in L&G Group functions - which includes our tech and digital teams, Group Finance, HR, Risk and Corporate Comms to provide the essential support services that all areas of the business need, here in the UK and overseas. Simply put, we enable everyoneat Legal & General to do what they do best. That means were helping to improve our customers lives, and contributing to the success of the business every day. Job DescriptionTo provide a high quality, controlled and cost-effective staff expense claim, external supplier invoice processing service as well as the audit, validation and set-up process for external suppliers and staff within GFAS (including overseas entities). Provide excellent customer service (internal and external) to suppliers and staff, ensuring payments are made in a controlled and accurate way - maintaining the necessary controls required. What you will be doing:

• Check supplier invoices, input within Oracle, complete post-input checks (DDER) to minimise errors. Process invoices, interface invoices and credit notes. Investigate invoices on hold, follow-up invoice items > £50k. Ensure any invoices rejected by an approverwithin the GFAS system are dealt with.
• Ensure that any amendments or setting-up of new suppliers that are needed within the GFAS system for staff, UK or International suppliers are completed as per the strict procedures within the department. Ensure all changes are authorised and back-up evidencehas been provided. Investigate and respond to any supplier statements within 48 hours.
• Send out appropriate documentation (SAQ) and complete relevant checks and balances to effectively decide on a suppliers current status. Once information has been verified, follow procedures, and arrange for the supplier to be set-up with correct termswithin the GFAS system. This is for UK and International based suppliers, requested from anyone within the L&G business, but typically from the Accounts Payable team.
• Upon receipt of an e-form from a member of staff or verification from GFIT, complete necessary checks and balances concerning their identity and bank details. Once verified, ensure they are set-up within the GFAS system to enable them to get their i-Expensesclaim paid in a timely manner.
• Ensure all documentation used within this role is up to date and relevant. Ensure this is stored and accessible to all staff within the team. This includes Procedure Notes for every aspect of the role. Ensure all work within the team is completed withinthe appropriate SLAs and highlight issues to the Manager.
• Ensure all changes are authorised and back-up evidence has been provided. Investigate and respond to any supplier statements received by post or through mailbox within 48 hours.
• Run reports using Hubble relating to supplier invoices, staff expense claims and supplier/staff setups/amendments. Also, any additional reports that may be required in relation to your role. Ensure all CIS and Foreign currency / supplier invoices are logged,and all checks completed by the cost management teams before processing.
• Ensure payments are made on a daily basis within the system and any TT or international payments are checked by 9.30am each day and sent as per procedure to the Cash Management team for payment.
• Check staff expense claims determine status and approve from an AP perspective in accordance with the staff expense policy and minimise processing errors. Refer unusual claims to the Senior AP Administrator or the Cash Management & Accounts Payable Manager.Ensure that the i-expenses system is investigated monthly, and staff contacted to delete / withdraw or submit any outstanding expenses within the system.
• Handle internal and external queries received by the team via telephone or e-mail in a timely, accurate and professional manner to satisfy the requirements of the business. Assist in post handling, invoices, setups and expense claim archiving and actionsubsequent requests from areas of the business including Group Tax as part of their annual PSA review or any requests from internal or external audits as applicable.
• Ensure your knowledge of the rules/processes & procedures that relate to the various tasks within the Accounts Payable team is maintained. This encompasses any HMRC / Group Tax / L&G specific rules. Ensure all work within the team is completed within theappropriate SLAs and highlight issues to the Cash Management & Accounts Payable Manager.
• Assist the Cash Management & Accounts Payable Manager as well as the Cash Management team on any ad-hoc projects or queries that may arise.
• Treating Customers Fairly (TCF)
• Analyse feedback from all sources to ensure that customers reasonable expectations of performance and service are met and where failings are identified, provide information to relevant areas to enable changes to be made.

Qualifications

• Oracle / Accounts Payable experience - Desirable.
• Microsoft Word/Excel - - Required
• L&Gs internal payment processes - Desirable
• Administrative processing in a busy environment - Required

Additional InformationWhen you commit to Legal & General, well commit to you too. That means well recognise and reward your hard work, your performance and your contribution. If you join us, youll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme,which offers employees the option to hire a brand new electric car through tax efficient salary sacrifice. Were also proud to offer competitive family leave. Youll have the opportunity to participate in our annual, performance-related bonus plan and valuable share schemes. And then there are the many discounts we offer that you can take advantage of - both for our own products and at a range of high street storesand online offerings. The brand with the brolly is choosing today to change tomorrow. Since 1836, weve grown to become one of the worlds largest asset managers, homebuilders, pension providers and insurance brands. Were all here to improve the lives of our customers, build a better society for the long term, and create value for our shareholders - helping to shape a better future for society and the planet. We need people who share our ambitions, agility and entre