Depot Admin & Finance Supervisor

Job Description

As a business, Hermes is driven by our four values of Do the right thing; Dare to be different, Strive for more and Be Customer Obsessed. We run our business by these values and they are reflected in all of our roles. We run our business by these values and they are reflected in all of our roles, see below how you will embody them as our Depot Administration & Finance Supervisor at our brand new Depot near Weybridge.Job purpose:You’ll be joining our business as a key member of the Depot Management team. Working alongside the Nightshift and Dayshift Managers, you will support your Depot Manager in ensuring the smooth running of the Depot. TheDepot Administration & Finance Supervisor (DAFS) is the front line ambassador for all the Depot Office enquiries and fully accountable for the depot Administration, reporting and analysis.About the Role:Youll have accountability for specific tasks such as management of daily, periodical analysis and reporting for all cost within the depot, generating and analysing all financial reports, highlighting trends, poor practice and risks and offering potential solutions.You must have strong communication skills as part of your role will be to influence line managers and ensure that company process and best practice methods are followed.The ability to multi-task and work in a organised fashion is key as you will collate, maintain and submit relevant payroll timesheets within deadlines. Our DAFS are key to our business and are often the “go-to” person in their depot so you must be able to build relationships with colleagues at all levels in your Depot and the wider business.Experience/Qualifications:Experience of managing process and systems in a busy administrative environment is essential.Able to prepare presentations ensuring information is clear, concise and demonstrates the discussion requirements.Proven ability to analysis information or stats to create a case and influence others.Proven ability to create efficient systems, ways of working for improvements.Speed and accurate typing skills, including attention to detail.Excellent working knowledge of PowerPoint, Word, Outlook and Excel etc.Proven organisation skills – ability to work in a logical and methodical manner; ability to use own initiative and effectively manage several tasks at one time.Responsibilities:Maintain accurate Attendance Management by updating relevant system accurately and in a timely mannerInfluencing line managers to follow company process and ensure that best practice methods are followed and reporting where these failManaging and revisiting local process to create a robust practice and reporting methodology in an effort to reduce costs, have higher people engagement and ensure we are compliant with the law and business requirementsCollate, maintain and submit relevant payroll timesheets, update GPHR10 accordingly in line with company deadlinesDevelop and maintain a working system with the DGM in relation to WTD worked hours, working efficiencies / trends including sickness and absence reportingBenefits:Bonus,26 Days Holiday entitlement + Bank Holidays