DATA Administrator Apprentice

Job Description

Company overview:At Viosec Systems we have the inspiration, passion, and vision to succeed through leadership and teamwork. Viosec Systems is a completely independent established distributor and not tied to any product in the market, ensuring that we deliver the right productsand service at the right price.We supply a network of Security Installers around the UK, so you can rest assured that we will put you in touch with a professional installer from our network, no matter where you are in the country. We will supply CCTV to the security industry via B2B.About the apprenticeship:Become the best version of yourself! You will not only grow as an individual but grow as part of a hard-working team. You will receive dedicated training in your Data Essentials Level 6 apprenticeship, as well as learn the fundamentals of business with aguaranteed quick progression if youre the right candidate, with desire and passion.Job purpose: To provide an effective administration service alongside the sales department for all administration related matters across Viosec Systems Limited and to support with the delivery.Main responsibilities:

• Invoicing products out to customers, ensuring all documents are filled out
• Answering phone calls, taking messages, and connecting phone calls to different departments
• Producing and sending quotations
• Staying in touch with suppliers, this includes contacting them for prices and asking for guidance/support if needed
• Creating and analysing data through excel
• Accounts - Overseeing and analysing financial operations – this includes invoices, credits, and statements
• Purchasing products
• Ensuring work ethic is cost saving for the company when the opportunity arrives
• Working closely with marketing to exchange information, such as adding products or exchanging information on offers/deals that needs to be updated and shared
• Warehouse communication - Liaise with warehouse staff to ensure all order have been picked, packaged, and sent/collected
• Following up on customer communication, checking orders and estimated time of arrival (ETA)
• Returns database, filling out information to send to supplier
• Adding customers onto our database (HubSpot) and on to our system (QuickBooks, Unleashed software)
• Actioning invoices that have been sent to us from suppliers
• Participate in office meetings when required

Additional responsibilities:Although official job title is a Business Administrator, the job role can be varied when working day-to-day as jobs move away from one job to another to prioritise workloads.

• Generating monthly reports
• Assisting in the warehouse
• Go through monthly statements from suppliers

Key skills:

• Microsoft Word
• Microsoft Excel
• Familiar with cloud based systems,
• Good telephone manner.

Personal qualities:

• Good time-keeping
• Attention to detail
• Good communication skills
• Great organisation and prioritising
• Passionate

Entry requirements:

• 3 GCSEs (or equivalent) at grades 4+ (A-C) in any subject
• GCSE Maths and English (or equivalents) at grades 3+ (D or above)
• Prospective apprentices must not hold an existing qualification at the same or higher level as this apprenticeship in a similar subject

You may also have a combination of qualifications and experience which demonstrate the minimum foundation needed for the programme. In this instance you could still be considered for the programme.If you hold international equivalents of the above qualifications, at the time of your application you must be able to provide an official document that states how your international qualifications compare to the UK qualifications.For more information please visit the UK ENIC website. Benefits:

• Free onsite parking
• Company shares after 3 years of service
• Employee assistance programme
• Bright Exchange
• Additional training courses
• Wage increase in April to £13.312 per annum, £6.40 per hour

Future Prospects:

• This incredible role not only guarantees long-term job security but also paves the way for an exhilarating journey toward a permanent position. Join us on an exciting journey of professional growth with a company as dynamic as Viosec Systems. You will havethe opportunity to expand your skill set while reporting directly to the Director. Your potential for growth is boundless, and we look forward to welcoming you to our team.

Important information:This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in,help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications yougain and how they align in particular to your day to day role.On completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at SCQF Level 6 or Level 8.If you are interested in starting your career and receiving a work-based qualification at the same time APPLY NOW!