Client Accountant

Job Description

A chance to join a fast-paced, dynamic and growing business that has a track record of investing and developing its people! The purpose o f the role of Client Accountant is to take responsibility for delivering a finance function in respect of service charge and all client money handling in accordance with ARMA/RICS Regulations.The post holder will ensure that all client accounting functions, including income and expenditure, are processed in a timely manner and do not breach RICS codes of practice.The role will further be responsible for ensuring that POD Management raises itsfees appropriately, and for the overall integrity of data in Qube.The Client Accountantspecific duties would include, but are not limited to:KEY RESPONSBILITIES:

• Ensure all service charge demands, budgets, accounts, payments, reconciliations, accrual and prepayments, and year-end adjustments are processed in accordance with best practice/lease. Enter service charge budgets into the system.
• Bring all financial information up to date on existing clients and all new clients.
• Prepare service charge monthly/quarterly variance analysis, highlighting the reasons behind all material variances to budget, forecast and prior year.
• Manage the sinking funds accounts in line with RICS codes of conduct and ensure that appropriate controls are in place.
• Production of annual service charge statements, ensuring that the results are accurate, timely and correctly reflect the prevailing accounting standards and RICS code of practice.
• Reconciling and calculating the year end service charges, monitoring outgoing costs and budgetary control.
• Maintain detailed records of transactions in accordance with regulation.
• Ensure all financial details are recorded accurately.
• Ensure all documentation is issued accurately including (but not limited to) budgets, cyclical demands, client reporting etc.

• Ensuring that all monies received and expended on behalf of company clients are accounted for correctly in accordance with RICS regulations and current Government legislation
• Develop relationships with the key stakeholders both external and internal to improve communication and ensure accuracy, relevance, and timeliness of service charge statements.
• Support the running of month end reports processing any accruals/prepayments if required
• Updating and maintaining the property management accounting systems and other databases
• Process leaseholder, applicant, and tenant refunds
• Income collection
• Reconcile payments to owners and ensure that payments are passed to owners as appropriate.
• Manage transfers of funds between corporate and client bank accounts as necessary.
• Provide monthly arrears reports to the Senior Management Team
• Provide best practice advice and ensure all accounting procedures are in place and up to date
• Liaising with leaseholders and clients where necessary. A polite and professional approach to communicating with customers is essential.
• Carry out all duties in accordance with legal requirements specifically but not limited to the Data Protection Act and the Health & Safety at Work Act. Ensure compliance with Hera’s policies, procedures, constitution, and financial regulations. Ensure compliancewith regulatory and statutory bodies as well as with best practice principles.

Person Specifications:Skills and Abilities:

• Team Player
• Works well under pressure
• Attention to detail and meticulous
• Highly organised and routine driven
• Excellent communication skills
• Excellent time management skills
• Results focused
• adheres to deadlines and SLAs

At POD we are committed to the POD Values -You should always display the key POD values of being:

• Meticulous- preparation, process, detail, diligent, methodical, specific
• Dedicated - commitment, belief, passion, self-discipline, enthusiasm
• Smart - innovative, resourceful, original, creative, effective
• Supportive - collaborative, honest, communicative, flexible, team-player

25 Days Holiday, as well as 8 BHs, and 1 Birthday Holiday per year

Keyskills :
Financial ServicesManagement AccountantMRIProperty ManagementQube