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Receptionist/Administrator

Central Employment Agency (North East) Limited
Job LocationBlaydon-on-Tyne
EducationNot Mentioned
Salary£19,000 - £21,500 per annum, pro-rata
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Central Employment are thrilled to be working with a leading digital technology manufacturing business based in Blaydon. They have an urgent requirement for a Reception to join them on a permanent basis. This is an excellent opportunity to join a growing business in a key role for the operation.You must be available to start immediatelyHours will be:08:30 - 16:00 Monday to Thursday with a 30-minute unpaid lunch09:00 - 14:00 Friday with a 30-minute unpaid lunch.Total weekly hours of 32.5.Key ResponsibilitiesReception

  • Signing in visitors/contractors - adhering to the Company’s health & safety policies and COVID-19 procedures
  • Operating reception switchboard/tannoy announcements
  • Open and distribute incoming mail (scan invoices to Finance Assistant)
  • Log, frank and post outgoing mail
  • Organising lunch orders, hot drinks, and refreshments for visitors
    • Admin
  • Organising occasional travel
  • Generate, obtain, and maintain agreements database
  • Liaising with the quality team on recycling/shredding
  • Book meeting rooms
  • Book in/out company laptops/projectors for meetings
  • Authorised company car drivers annual update
  • Update telephone directory, as necessary
  • Archiving - liaising with Accounts, Sales and misc. departments and organising transportation of files into storage
  • General admin duties such as typing letters/scanning documents/general filing
  • Organising fundraising ideas for charities (cake sale etc.)
  • Organising Christmas parties - finding venues, generating posters, gathering costs etc., attending the event in case of any issues, liaising with the Production Director for approvals
  • Organising unofficial’ events - leaving do, retirement do, birthdays etc.
    • Directors
  • Record daily share prices for FD
  • Distribute monthly management accounts
  • Maintaining and updating information on the shareholders database
  • Distributing financial statements to shareholders
  • Updating financial accounts, interim reports, preliminary results for FD
    • Assisting FD with distributing board papers on a quarterly basisHealth & Safety
  • Acting as Assembly Point 4 monitor role in the event of a fire
  • Maintaining internal training database
  • Updating training manuals and safety posters
  • Scanning certificates and filing in personnel files
    • Essential skills, knowledge and experience:• Good interpersonal skills and a friendly manner• Knowledge of switchboard operations and confidence in taking calls from people all over the world• Microsoft Office skills• Good organisational skills and ability to prioritise

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