Secretary to the Senior Leadership Team

Job Description

Secretary to the Senior Leadership TeamBirmingham/ Hybrid£23,194 - £27,310 (Pro Rata)Position: 30 Hours - Monday to FridayBasis: PermanentYou will be working within the Executive Support Team (reporting to Executive Assistant for Operations), together with a team of Personal and Executive Assistants who support both the Executive Leadership Team and the Senior Leadership Team.As Secretary to the Senior Leadership Team, you will be working with their senior leaders. Essentially, you must be confident in your approach and willing to work independently to a high standard. Excellent administrative skills are crucial as you will berequired to fully prepare for meetings, involving the distribution of agendas, drafting of reports, and designing and producing interactive PowerPoint presentations.So, if you think you have the technical know-how and can demonstrate the people skills they’re looking for, we really want to hear from you.In housing you can make a real difference, the role of Secretary to the Senior Leadership Team will involve:

• Providing high level administrative support for meetings, including the effective preparation and distribution of agendas and reports and minute/note taking at meetings as well as producing action plans and chasing actions.
• Preparation of board and committee reports, to ensure all reports are thoroughly proofread (including revision of spelling, grammar and formatting) before submitting to the Governance Team, within required deadlines.
• Undertaking basic research as requested by the Senior Leadership Team and present the information in an appropriate format.
• Responding positively to all reasonable administrative requests received by the Senior Leadership Team and their direct reports; applying a "can do" solution-focused attitude and mindset.
• Working collaboratively with all Citizen employees, partners and stakeholders.

As Secretary to the Senior Leadership Team, they need you to have:

• Significant experience of providing accurate and timely administrative and secretarial support to senior managers along with excellent, accurate and timely minute/note taking abilities.
• Experience of working with IT systems including MS Office and the ability to use computer databases.
• Experience of working effectively and constructively as part of a team to support the delivery of business objectives and achievement of targets.
• Excellent organisational skills and ability to manage, organise and prioritise own workload and that of the SLT.
• A flexible mindset and to be a cooperative team player who understands the wider impact of their work on their team and other departments.
• Current clean driving licence and access to a car to enable you to work flexibly and travel across areas where they operate.

They would be really excited if you have:

• Knowledge of social housing and an understanding of roles.
• A professional qualification relevant to the role.

Their people are everything and they offer:

• Opportunities for salary progression,
• IT equipment to allow some optional home working.
• Live Work Better’ scheme which actively encourages a work-life balance.
• Annual leave starts at 25 days per year, increasing with length of service.
• Enhanced family leave.
• Company Pension - they will match contributions up to 10%.
• If part of the pension scheme, you are entitled to life cover (three times your annual salary).
• Organisational Sick Pay (benefit increases with length of service).
• Employee Assistance Programme - a 24/7 service which gives free, confidential advice and support on a range of issues including telephone counselling.
• Medicash scheme which includes GP Access, digital physiotherapy app, retail vouchers and discounts, discounted gym memberships and more!
• Representation opportunities on our Staff Consultative Forum and Equality, Diversity and Inclusion Forum.
• Access to their Wellbeing platform.
• Employee Excellence Awards (winners receive extra day’s annual leave that year).
• Occupational Health.
• Extensive learning and development opportunities and study leave - we believe everyone has something to give and encourage everyone to be the best they can be to reach their full potential.

Their purpose is to provide homes that are a foundation for life.With over fifty years of experience, they have grown to be one of the UK’s most trusted social housing providers,they ownand manages 30,000 homes for diverse communities across the West Midlands, from urban tower blocks to rural villagesand towns.There are some fundamental challenges people in theircommunities face, and they want to be an organisation which can help them deal with these. So, they are working to solve some of the most pressing issues around housing and homelessness.They adopt a proactive approach to safeguarding to ensure everyone accessing their services can do so without fear of harm, abuse or neglect. As part of their recruitment process, they carry out robust safeguarding checks.Closing date: Friday, 08 March 2024Interview date: Wednesday, 20 March 2024Please note they will be reviewing applications throughout the campaign and may invite candidates to interview at any time. They reserve the right to close this role earlier than the published closing date should a suitable candidate be identified.