Facilities Coordinator

Job Location	Balloch, Alexandria
Education	Not Mentioned
Salary	£21,500 - £23,500 per annum, inc benefits
Industry	Not Mentioned
Functional Area	Not Mentioned
Job Type	Permanent , full-time

Job Description

Facilities Help Desk CoordinatorDunbartonshireUp to £23,500 per annum + company benefitsA Facilities Helpdesk Coordinator is required to provide exceptional support to the organisation. As a Facilities Helpdesk Coordinator, you will play a crucial role in ensuring smooth operations and efficient communication within the company. Initially youwill start on a oneyear Fixed Term Contract but could very likely lead to permanency.Your primary responsibilities will include:Supplier Invoicing:

Handle supplier invoicing processes, ensuring accuracy and timely submission.
Collaborate with the finance department to reconcile invoices and resolve any discrepancies.
Maintain a systematic record of invoices, payments, and related documentation.

Database Management:

Manage and maintain the facilities databases, ensuring data accuracy and integrity.
Update and input relevant information into the databases – this includes contractor insurance, training records and team schedules.
Generate reports and perform data analysis to assist in decision-making processes.

Job Allocation:

Coordinate and allocate tasks and projects to appropriate team members.
Monitor task progress, ensuring deadlines are met and priorities are appropriately managed.
Facilitate communication between team members, departments, and stakeholders to ensure smooth workflow.

Good Administration Skills:

Demonstrate excellent organizational and administrative skills.
Maintain efficient filing systems and document management processes.
Assist with general administrative tasks, such as scheduling meetings, managing correspondence, and maintaining necessary supplies.
Health and Safety Knowledge:
Possess some knowledge of health and safety systems (preferable).
Adhere to safety guidelines and protocols, promoting a safe work environment.
Stay up to date with relevant health and safety regulations and best practices.

Requirements in you:

Proven experience in a similar role, preferably as a Helpdesk Coordinator or in a related administrative position.
Strong attention to detail and ability to prioritise tasks effectively.
Proficient in using database management systems and office software.
Excellent communication skills, both verbal and written.
Demonstrated ability to work collaboratively in a team environment.
Strong problem-solving skills and the ability to adapt to changing priorities.
Knowledge of health and safety systems (preferable).

What you can expect to receive:

All working patterns will be considered.
35 days annual leave increasing to 40 days after five years’ service.
Competitive salaries with incremental progression.
Continuation of NHS pension scheme for existing members.
Pension Fund membership available.
Occupational sick pay scheme.
Organisational maternity, paternity, parental and adoption leave.
Excellent learning and development opportunities.
Employee Assistance Programme (which includes free access to counselling & financial advice).
Employee Retail and Discount Benefits.
Flexible working options.
Secondment opportunities.
Free on-site parking.

Apply now. Early start date available.

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