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Training and HR Administrator

Ann Pettengell
Job LocationBabraham
EducationNot Mentioned
Salary21,000 - 25,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Role OutlineAn exciting opportunity has arisen to join a friendly and supportive HR team. They need someone who is highly organised and if you also enjoy a project, there are lots of exciting opportunities to assist with other members of the HR team. Reporting to theHR Advisor and working closely with all members of the HR team, the post-holder is a key member of the Human Resources team. This role focuses on providing first-class HR and training administrative support.Responsibilities:

  • Input data and maintain the accuracy of information held on the HR database (e.g.input newstarters, leavers and any other changes as part of the employee lifecycle)
  • Track returned recruitment documentation and ensure all information is received
  • Coordinate the starter and leaver processes for staff, including but not exclusive to:
o Support with new starter offers and contractso Process applicable starter and leaver paperworko Coordinate the security screening processo Notify stakeholders of newstarters, leavers etc.o Arrange exit interviews for employees and studentso Request and send references
  • Maintain the security screening log and any other log as deemed appropriate
  • Check and code incoming invoices
  • Manage the probations document process and any other documentation (e.g.tracking the return of documentation)
  • Maintain the electronic personnel filing system
  • Maintain the archive filing system (arranging for disposal of relevant files and ensure archive filing system is inorder)
  • Run reports from various systems as required
  • Take minutes at HR meetings
  • Schedule and take minutes at the Graduate Programme Committee
  • Assist with internal audit of checklists and support the preparation for external audits
  • Arrange room bookings for interviews, meetings and training courses
  • Maintain stationery supplies, initiating orders and recharges.
  • Support the HR Manager in relation to sourcing of training providers, liaising with providers to book courses, inviting delegates and sending out evaluation etc
  • Maintain the training budget tracker
  • Manage the staff training records and updates the training pages on the Hub (intranet)
  • Support the team in maintaining the HR and Wellbeing pages on the Hub
  • Manage the Occupational Health recalllistand Occupational Health onsite clinics
  • Collecting post
  • Responsible for managing the HR email inbox
  • Support with ad hoc letters as required including mortgage references, letters to support visa applications etc.
  • Carry out other duties commensurate with the role as required
Person Specification:
  • Educated to GSCE level C in English and Maths
  • Experienced administrator
  • Excellent communication skills
  • Minute taking skills, desirable
  • Experience of working in a HR team
  • Ability to work independently and in a team
  • Detailed orientated
  • Ability to make independent decisions and solve routine problems
  • Highly organised, adaptable and self motivated
  • Must be able to adhere to confidentiality
  • Understanding and awareness of working in an equal and diverse workplace
Location: South Cambridge, working from home and office based Hours: 37 hours a weekStart Date: ASAP

Keyskills :
Administrative SupportMicrosoft OfficeOrganisational SkillsMinute Taking

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