Administrator

Job Description

Working with my Prestigious Client We have an opportunity for an Administrator to join them to support the work of our new Huntingdon office based in Alconbury Weald.This is a fully office based, part-time role (20 hours per week). The core hours will be 1000 – 1400, Monday to Friday.My Client is one of East Anglia’s oldest, most respected and fastest growing firms of Chartered Accountants with five existing locations in Suffolk & Cambridgeshire. You will be joining us at an exciting time in the development of the office, which movedto its current location in February 2023.About the roleYou will be heavily involved in setting up and running administrative procedures to enable the office to run efficiently, and to support staff in the delivery of their service lines, enabling them to free up more of their time to focus on chargeable clientwork. You will be liaising with a wide variety of internal contacts on a daily basis, as well as clients and suppliers. Given that it is a relatively new site, flexibility will be required, in order to cover evolving administrative requirements as both therole and the site develop.Responsibilities will include (but are not limited to): General office administration: reception duties including dealing with post, call handling, scanning and serving refreshments for client meetings.Facilities management including health & safety, dealing with maintenance and cleaning contractors. Overseeing general office supplies and re-ordering items as necessary.Group administration: work planner amendments, deadline spreadsheets amendments and monitoring, open audit file deadline monitoring, monthly reconciling of the billing sheet and raising bills.Client administration: system updates on client contacts database, preparing client create forms including electronic verification, preparing Engagement letters, completing ongoing Anti-Money Laundering review paperwork, bank letters, authority lettersand solicitor letters, dealing with client satisfaction reviews, Companies House filings, and conducting Land Registry searches.Ad hoc tasks: Company secretarial support, binding of hard copies documents, preparation of tender documents in Powerpoint, organising group events, and mailshots. Essential Skills and experience:• A strong background in administration with solid experience to support this (a professional services background would be helpful but is not essential)• Exceptional time management and organisational skills• Capable of working independently and without close supervision• Capable of multi-tasking, working on own initiative and being pro-active• Ability to exercise complete discretion and confidentiality with regards to our work• Proficient in Microsoft Word, Excel, Outlook and PowerPoint• Awareness of GDPR and its application in the workplace• Must have a full UK driving licence and access to own transport, to facilitate occasional visits to other Ensors locationsThe package includes: The role offers a great opportunity to gain experience within a prestigious team that has gained significant recognition. My Client has been shortlisted for ‘Pensions Accountancy Firm of the Year’ at the 2024 Pensions Age Awards