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Property Administrator

Jackson Sims Recruitment Ltd
Job LocationWeybridge
EducationNot Mentioned
Salary30,000 - 35,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Commercial Accounts / AdministratorLocation: SurreySalary: £30,000 - £35,000Hours: Office based, 9:00am - 5:30pmProactive, tenacious self-starter, reporting directly to the Managing Director. This role is first response for tenants and has full ownership for the successful collection of rents. Keeping commercial arrears to sub 0.5%, this new role has an opportunityto craft and structure as seen fit. This role has a Property Administration focus with Sales Ledger and Purchase Ledger responsibilities.Responsibilities include:

  • Load new leases on Qube (MRI)
  • Keep Qube up to date daily
  • Post monthly tenant adjustments as authorised by Asset Manager
  • Ensure that tenant statements are run monthly after they have been signed off
  • Invoicing - Via in house Property Management System (TBD Propman or MRI)
  • Support the Asset Manager on the administration of the portfolio
  • Rent collection and Reconciliation - Checking the client bank account, checking and downloading daily BACS payments, post payments and reconciling against tenant accounts to ensure that the correct rent / service charge split has been received. Allocateto the tenants account on Qube.
  • Arrears - Speak to tenants to ensure that rents are paid over. If they are late paying, understand and solve the issue, send statements, receipts, or arrears letters.
  • Insurance - Manage the recharge and late payment fees.
  • Service Charge Accounts and Reconciliation - Work with the Asset Manager for service charge setting and thereafter manage the service charge ledger.
  • "Non project" Supplier invoices received by email / post, signed off to be captured on Qube and bank for payment.
  • Compile weekly pack of invoices for the Asset Manager to authorise
  • Load BACS run for payment from signed off invoices weekly
  • Inform Asset Manager if invoices have not been received for electricity, water and gas
  • Maintain a schedule to ensure that water, electricity, gas and rates and taxes are paid when they are due to avoid paying interest
  • Upload invoices weekly into Qube for safe keeping
  • Upload leases and tenant documentation into Qube for safe keeping
  • Tenant Contact - Point of contact for tenants to advise and help with any query where possible. Working as a team with Property Manager, Facilities Manager and Facilities Manager logistics.
  • Liaise with project team and Asset manager for the handover of units from development to management
  • Liaise with Financial team for monthly close off and statement run
  • Maintain 85% customer satisfaction on Google reviews
Jackson Sims Recruitment, specialists in Real Estate, covering Block & Estate Management, Property Management, AST, PRS, Build to Rent (BTR), Facilities Management, Concierge and Financial & Accounting Services, operating in London and throughout the UK.Should you be a candidate or client working in Real Estate, we have a multitude of recruitment services that can be tailored to you.By applying for this advert, we may forward your CV to the client, please visit www.JacksonSimsRecruitment.comfor information on our privacy policy. Jackson Sims Recruitment, experts in property & people.

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