Administrative Assistant

Routine Office Administration

Office based role, 5 days a week to ensure the offices run smoothly and be the "go to" person for onsite issues
Must have own transport to be able to travel between our sites
Answering all telephone calls and redirect as appropriate (after auto-attendant)
Perform routine clerical tasks eg photocopying, filing, scanning, data entry, etc as required
Handle enquiries and correspondence from customers, suppliers and internal staff and communicate verbally and in writing
Be responsible for organising office cleaners, window cleaners and gardener as appropriate and in anticipation of external site visits
Be responsible for maintaining and ordering of stationery, including cups for Production and any other specific departmental needs
Be responsible for opening, distributing and scanning of post as appropriate
Maintaining the franking machine
Be responsible for courier collections (Stewarts Road)
Liaising with security contractor for opening/locking up, as back-up to Operations
Managing/ordering milk
Purchasing of tea, coffee, sugar, meeting refreshments, etc as required
Liaising with post and milk providers re site closures e.g. Christmas

Visitors

Be the first port of call for all visitors in terms of reserving parking (or organising a taxi), booking them onto the visitor system, printing out badges, welcoming onto site, refreshments as appropriate, collecting badges back at the end of the visitand booking them off site
Be responsible for making sure meeting rooms are ready for visitors in terms of set up, IT, etc
Be responsible for making sure any health & safety supplies are ready for visitors, eg High Viz, safety boots, coats, etc
Assisting with travel and accommodation bookings as required (including for visitors)

On site go to person

Gifts and Social

General

Assist with holiday / sickness cover where necessary and provide support to other teams and sites during busy periods
Other ad hoc tasks and projects identified by the Executive Assistant as aligned with evolving business priorities

Keyskills :
Computer LiterateCustomer ServiceData EntryGeneral AdminEasily Adaptable

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