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Personal Assistant to General Counsel & Company Secretary

Wolseley
Job LocationWarwick
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

About the role:A fantastic opportunity has arisen for an enthusiastic and efficient Personal Assistant to General Counsel & Company Secretary. You will be responsible for providing reliable, efficient, and proactive executive support to the General Counsel & Company Secretary in support of their multi-faceted role.You will be responsible for:

  • Provide sophisticated calendar management, proactively dealing with requests for time, meeting cadence, and resolving calendar conflicts, ensuring the General Counsel & Company Secretary’s time is spent on the most impactful and important matters.
  • Understand the priorities of the General Counsel & Company Secretary to proactively anticipate needs, and initiate action with limited direction and astute judgment.
  • Proactively manage board agendas, prepare, and collate the monthly packs for circulation in advance and manage any guest speakers.
  • Be the first interaction for the Governance, Legal and Assurance function, engaging professionally with key stakeholders to prioritise requests for diary time, sign-off and executive decisions.
  • Manage the legal team inbox. This involves recording all matters, reviewing requests using the guidelines and precedents in place, then using astute judgement to respond or allocate for legal review as appropriate.
  • Supporting good governance, preparing documents for signing (eg contracts / leases, checking all approvals and supporting documents have been provided, and facilitating signature/s via Docusign.
  • Produce reports and presentations as required.
  • Provide administrative support as required for all Company Secretarial matters, including use of the Diligent entity management system and all purchase orders and invoices for the GLA function.
  • Support with the management of direct reports, and stakeholders in the broader organisation, to ensure that matters are managed with the appropriate level of discretion and communication flows.
    • What we are looking for:
  • Previous experience as a board level Assistant in a large corporate environment.
  • Experience of supporting a General Counsel / Company Secretary would be highly advantageous.
  • Commercially minded, robust and confident to question the status quo.
  • Comfortable working at pace, proactive, flexible and deals with ambiguity.
  • Advanced skills on multiple Microsoft Office applications - predominantly Outlook, Excel, PowerPoint.
  • Confident and professional in handling both internal & external relationships.
  • Effective problem-solving skills and empathy for those you interact with.
  • Demonstrates the highest levels of confidentiality when dealing with team, the nature of its work and company sensitive information.
    • About your development and benefitsWe aim to unlock your potential and equip you with all the skills required to succeed in your role, whilst earning a full salary. This all starts with your induction where you get to know us and our business and continues with relevant training and development.Our people get benefits including:
  • Pension plan
  • Holiday - 23 days
  • Staff discount
    • About usWolseley UK is the country’s largest plumbing, heating and cooling trade specialist merchant and we aim to be the first-choice specialist merchant for trade customers.We supply 180,000 different products to over 100,000 customers every year. Join us and you’ll be part of a team that gets the right products to customers at the right price, in the right place, and at the right time. You’ll also enjoy extensive training and an award-winning pension and great rewards.

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