Office Administrator

Job Description

Adecco Warrington are currently on the look-out for an experiencedOffice Administrator to join an incredibly successful family owned business based in Birchwood, Warrington.This is a fantastic permanent opportunity with huge prospects within the company.Working hours are flexible - 30 hours per week working every day for 6 hours.Salary is £20,000 - £21,000 per annum.Hybrid flexibility once upon completion of probation period.Your responsibility will be to carry out the administrative tasks for construction-based projects and associated activities from sale through to installation/delivery.Daily Duties Include:

• Provide administration support to the Project Scheduling Manager, Project Coordinators and Installation Manager for all aspects of the project process
• Process new orders received in the planning department by carrying out an initial introduction call and / or sending an initial contact email including issuing site information request forms and material forms and updating all company systems with informationregarding a new order
• As necessary, planning the initial dates for despatch into the company systems based on customer requirements/discussions
• Responsibility for processing emails in the planning department inbox. This could include issuing drawings for approval, processing approvals, processing snagging reports, saving emails from other members of the team. All info to be stored and company systemsupdated.
• Calling customers to advise drawings have been issued for approval and to check they have received them
• As necessary, supporting the Project Scheduling Manager and Project Coordinator by contacting customers to obtain drawing approval
• Getting documents for upcoming projects from the design team and issuing to customers
• Contacting customers to confirm installation / delivery / snagging dates in line with schedules
• Uploading site packs for install teams onto company system in line with schedules
• Processing returned install packs and photos once jobs are completed logging any necessary updates onto the company systems.
• Raising purchase orders in Sage for subcontract resource
• Completing subcontract purchase orders in line with sign off paperwork being received and month end requirements
• Storing and filing department info electronically or hard copies this could include items such as delivery notes
• Creating and updating working instructions as necessary for the department and the role
• Once a week doing a full housekeeping check that the schedules and database dates are aligned, and that the status of all jobs are accurate
• Keep on top of own daily action reports generated within the company database system
• Cover any procurement related tasks during holiday periods
• Cover applicable technical admin tasks during holiday periods

Experience Required:

• Previous experience in an Administration role
• Computer Literate - familiar with Microsoft packages
• SAGE experience - desired but not essential as training is provided
• Excellent attention to detail
• Good organisational skills
• Good communication skills - written and verbal
• Ability to multi-task and thrive in busy environment

Excellent company benefits with an incredible team spirit and incentives for hard work.Please call Adecco Warrington today for more information -Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.