Procurement Administrator

Job Description

Changing the way people think about waste.At Biffa, we love working with waste. Whether were turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. Its a view thats sharedby our 10,000+ people around the country, who trust us to provide them with a career thats always rewarding, often challenging, but never dull. And its why were the UKs No. 1 choice for business waste managementHelp us make a difference as a Fleet Procurement Co-ordinator covering our National Operational locations from as far south as Cornwall up to Scotland. The role has the opportunity to be based at either our High Wycombe (HP10 9TD) or Newcastle (NE28 6TZ)offices and will be a Hybrid role, giving the opportunity for a mixture of and office or home working.A quick look at the role.The Fleet Procurement Coordinators key focus is to support a best-in-class procurement function ensuring professional representation both internally and externally and effective responsiveness to business requirements and needs.The role will be part of the Group Procurement function with priorities of delivering order administration, document collation, analytical support and Capex administration to Biffa standards, policy and processes.Day to day, the role holder will work closely with third parties and internal stakeholders so a key focus is to build close working relationships which are maintained.The role is Monday to Friday between prime office hours and will have flexibility to work from home on occasion.Why its an opportunity not to be wasted.

• Operating with the category team providing support in relation to fleet & project works.
• Working with the data analytical teams providing detailed reports on subjects requested. Reports will be issued in a readable and structured format enabling detailed project discussions, potential sale opportunities and strategic discussions
• Providing admin management to the staff within the team.
• Working with all other required Biffa departments, attending meetings and providing updates on Capex and ordering workflow, required information, or issuing completed information.
• Supporting Biffa procurement with the delivery of client rollout programmes reporting time management, cost, and sale activity.
• Reviewing, creating and managing departmental reports inclusive of time keeping, finance and administration management
• Aid with the procurement team members movements including diary management and logistical planning
• Liaising with the Biffa procurement teams managing and reporting on accruals, contractor invoicing and providing detail for the category management reporting.

• Highlighting main trends in supply market and main characteristics of supplier base.
• Benchmarking data for supply management activities.
• Participating in spend categorisation.
• Participating in supplier segmentation.
• Supporting the procurement team with contract negotiations.
• Understanding contract terms and conditions.
• Reviewing detailed contracts to ensure frameworks and structure is correct.
• Building and maintaining effective stakeholder relationships to assure successful business performance.

RequirementsHeres what we require:

• Previous exposure to operating in a fleet or procurement function.

• Experience of working with stakeholders and business units.
• Previous experience of working and delivering within a complex firm or organisation.

• An understanding of the requirements of working within a time critical service.
• Strong commercial focus and numbers driven.
• Experience of managing sensitive information and maintaining confidentiality.

• Good skills in creating and editing PowerPoint and Word documents.

• Flexibility to travel within the UK on rare occasions.

The Fleet Procurement Coordinator must be:

• Confident and assertive.
• Focused on the best and right outcomes for all parties.
• Loyal and trustworthy.
• Well organised with excellent attention to detail.
• Able to manage their own workload effectively while keeping to strict deadlines.
• Strong team player with flexibility to carry out other duties not specified in the job description.
• Consistent in delivering the best and right outcomes for all parties.
• Robust and resilient while being able to absorb pressure and respond positively.
• Comfortable with communicating at all levels by all methods such as face to face, over the phone and via email.

• Ability to deliver messages (both good and bad) clearly, promptly, and honestly.

• Able to communicate with conviction, plan with precision and most importantly, play well with others.

BenefitsAnd heres why youll love it at Biffa.

• Competitive salary.
• Ongoing career development and coaching - because if you dont grow, we dont grow
• Generous pension scheme.
• Medical and dental scheme.
• Retail and leisure discounts.
• Holiday and travel discounts.
• Bike to work scheme.
• Plus much more......

Dedicated to diversity.At Biffa we believe different ideas, perspective and backgrounds are key to developing a creative working environment that delivers real results. Its why youll find us championing diversity and equality at every turn.