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Team PA

Malaria No More UK
Job LocationVauxhall, London
EducationNot Mentioned
Salary?32,000 - ?35,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Reports to: Senior Operations Manager & Executive PALocation: Vauxhall, London - office based onlySalary: £32000 - £35000 per annum dependant on experienceContract: Full Time, permanentHours: 35 hours per week, Monday to FridayAbout Malaria No More UKMalaria has been described as the oldest killer disease in history; even now, despite recent progress, it claims the life of a child every two minutes. Malaria No More UK is part of a global movement that is determined to make this the generation that beats this killer. To realise this vision, Malaria No More UK works to mobilise governments, influencers, businesses and the public, inspiring them to commit funds, energy and resources to ending deaths from malaria and wiping out the disease for good.Please visit our website to find out in more detail what Malaria No More UK does and how!Job summaryMalaria No More UK is looking for a proactive, experienced and highly competent Team PA with office management support experience who will play an integral part of enabling the Malaria No More UK team to perform at its best. The role supports a team of Directors and senior staff and forms part of the Operations Team. The ideal candidate will have a can-do? attitude, an eye for detail and excellent practical skills generally associated with this type of role. As a small, high functioning and ambitious organisation Malaria No More UK is seeking a confident, professional, sleeves rolled up? and engaging candidate to be part of the staff team in a collaborative and effective way.Key responsibilities will include:

  • Direct support of multiple Directors and Senior Managers to include complex diary coordination, travel arrangement (UK & International), completion of expenses claims and company credit card receipt reconciliations.?
  • Providing organisational support including taking minutes at meetings.?
  • Being a primary contact point for external engagement including suppliers, donors and partners.
  • Helping to coordinate team events, sending mail merge invitations, monitoring guest lists.
  • Assisting the Senior Operations Manager with day to day tasks, filling in for them during leave periods.
  • Helping with recruitment interview appointments, welcoming candidates, preparing interview documentation.
  • Providing general office & facilities management support and being an integral part of the business support function.
  • To undertake any other reasonable additional duties as required.
  • Generating reports, spreadsheets, presentations and charts as required.
    • Qualifications, skills and experienceEssential
  • Previous Team PA / administration experience in a multi-leadership environment
  • Confident communication skills with an excellent standard of English
  • Advanced level IT skills in all MSOffice packages including Outlook, Excel, Word, PowerPoint, mailmerge
  • Excellent attention to detail
  • Effective minute taking
  • Highly organised and proactive
  • Flexible, hardworking, professional and motivated
  • Confidentiality when dealing with sensitive issues
  • Team player
    • Desirable
  • Some office management experience
  • Events organisation
  • Basic HR and Financial understanding
  • Basic IT support skills
  • Lived experience or personal knowledge of malaria
    • This job description is not contractual or exhaustive and may be amended over time in consultation with the Senior Operations ManagerStaff benefits include:
  • 10% employer pension contributions
  • 28 days? annual leave plus 8 bank holiday days
  • Interest-free staff season ticket loan
  • Continuing personal development opportunities
  • Professional training & qualification subsidy
    • To apply, please send your CV and a covering letter explaining how your skills and experience match our requirements and why you want to work for usClosing date 10 January 2020. Interviews w/c 20th January 2020

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