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Office Manager/ PA

Talentspa
Job LocationTwickenham
EducationNot Mentioned
Salary30,000 - 35,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Our client, a privately held small group of companies, is currently looking for an Office Manager/ PA to the Directors. The companies provide IT services, engineering products, wine distributors, and property management.Working out of their office in Twickenham between 9:30 -17:30 MondayFriday, you will be the first impression of the business.If you are keen to join a company where you can quickly make an impression as well as develop your skills, then they are the right company for you.They offer a competitive salary of £30,000-35,000 depending on ability/experience and offer full training to suitable candidate.Office Manager/ PA Duties:

  • Greeting visitors and ensuring signed in correctly
  • Answering the telephone and directing calls, dealing with any enquiries that arise
  • Organising training courses
  • Booking travel arrangements for account managers, directors
  • HR activities
  • In charge of liaising directly with the HR company on all employee matters
  • Including
  • ensure practices have been followed correctly and paperwork is correctly filed in Employees files
  • maintaining Employee files, ensuring Induction paperwork is completed correctly and all documents have been checked. Monitoring sickness and keeping holiday records
  • sending monthly payroll to accountants with any adjustments, checking details when returned to ensure correct wages are paid
  • Secretarial work including confidential employee letters
  • General office duties to keep the place running smoothly
  • Ensuring office supplies stock levels are maintained, all services are maintained and up to date
  • Handling cleaning company and other suppliers
  • Maintaining and storing important records and office equipment
  • Property Management company requirements may occasionally require attending on-site (central London) to provide assistance or meeting suppliers and engineers
  • Organising appointments for various works, handling special requests
  • Re-packing parts / wine, booking customer orders onto courier network ensuring due date is met
  • In house auditor for ISO9001:2015 and assisting on annual visit for audit
  • If experience with SAGE 50, then entering supplier invoices, making payments, chasing aged debtors, matching payments.
Office Manager/ PA Requirements:They are looking for candidates with a can do attitude who thrive in dealing with anything that arises within the office. They are also looking for the following.
  • Very proficient with computer/ MS Office, Word and Excel (Sage 50 a benefit.)
  • Self-Driven Good
  • Communication and Telephone manner
  • Ability to Maintain a Strict Level of Confidence
  • Attention to Detail
  • Excellent Organisational Skills
  • Highly Motivated and Ability to Prioritise Efficiently
  • Ability to Work Alone or As Part of a Team
  • Enthusiastic and Reliable.
If you feel you are suitable for the Office Manager/ PA role then please, apply now!

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