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Executive Assistant

The Institute of Leadership and Management
Job LocationTamworth
EducationNot Mentioned
Salary£22,550 - £26,650 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time

Job Description

We have a vacancy for a full-time Executive Asssistant to provide Company Secretary duties and administration to support a new service that we are offering on a fixed term contract basis. The successful person will report to the CEO of our organisation.Please note that this position is home-based, visiting our Tamworth office as required. Normal working hours are 09:00-17:00 with a 1-hour lunch break, Monday-Friday.Role & ResponsibiltiesCompany Secretary

  • Administer governance and compliance processes, supporting the Board in ensuring that good governance practices are understood and operated;
  • Maintain statutory reporting and filing responsibilities in accordance with the Companies Act 2006 and Charities Act 2011;
  • Plan, organise and administer regular Board and General Meetings;
  • Advise on the operation of the Board’s duties to ensure compliance with Articles, Byelaws and Terms of Reference;
  • Assist the Board in maintaining a view of legal compliance and changes within the legislative environment;
  • Source expert legal advice from time to time to ensure compliance and advise the Board and CEO on operational constraints and parameters.
    • Board Secretary
  • Act as secretary for Board and sub-committee meetings; organising meetings, preparing agendas, issuing proper notice of meetings, meeting packs, attending meetings and taking and distributing of formal minutes;
  • Support the Chair of the Board of Trustees in ensuring the board functions efficiently and effectively;
  • Assisting Board members with travel, accommodation and related requirements;
  • Maintain and update the Board’s work plan and meeting schedule, advising the Board on forthcoming events and priorities;
  • Monitor and maintain the Board’s email account.
  • Support the Board by undertaking project work;
  • Handle general enquires;
  • Provide administrative support to the Board of Trustees
    • Additional duties
  • Undertake additional administrative and organisational duties from time to time as agreed with the Board of Trustees/CEO;
  • Any other duties, as may be assigned for the successful performance of the role;
  • Develop collaborative relationships with all stakeholders in order to further the performance in achieving mission and objectives.
    • Key Skills and Experience:
  • Experience of working in a similar role is advantageous, ideally with statutory agencies or of working for a professional body, working closely with and reporting at senior executive/ board level.
  • Qualified to A Level or equivalent standard
  • Previous experience working for membership organisations advantageous
  • Ability to build and maintain professional working relationships with multiple stakeholders both internal and external
  • Company secretary qualification desirable
  • Member of a relevant professional body such as the Institute of Chartered Secretaries and Administrators (ISCA) advantageous
  • Experience in organising and administering meetings, taking minutes and working with confidential and sensitive information in a tactful manner
  • Experience in reviewing or the management of governance processes desirable
  • Appreciation and commitment to maintaining confidentiality
  • Understanding of Charity and Company legislation and its requirements in relation to the role of Company Secretary. Wider legislative knowledge advantageous.
  • Excellent organisational and project management skills with a methodical nature and eye for detail
  • Strong written and verbal communication and presentation skills.
  • Excellent inter-personal skills with a professional approach to people at all organisational levels yet sensitive to others needs and pressures
  • Strong analytical, data analysis and desk research and information gathering with ability to interpret complex data
  • Able to write clearly and interact with audiences at all levels.
  • Ability to competently use Board Management software (Boardable’ desirable), familiarity with Microsoft Office 365 necessary
  • Able to meet tight deadlines and ensure material is delivered within scope, time and budget.
  • Takes ownership and responsibility for personal actions/contribution and projects.
  • Able to act on own initiative and work unsupervised, working well independently and flexibly but also as part of a team.
  • Commitment to maintaining own CPD
  • Any other tasks reasonably assigned.
  • Willingness to travel to other sites and customer premises
  • Ability and willingness to work outside of normal office hours on occasion
  • Hold a full UK Drivers licence
    • This role is for a fixed term contract basis initially for 6-12 months. Required skills
  • Corporate Governance
  • Organisational Skills
  • Project Management
  • Coordinating Meetings
  • Company Secretarial Work

    • Keyskills :
    Cpate Governance Organisational Skills Project Management Codinating Meetings Company Secretarial Wk

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