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ADMINISTRATOR

Maze Recruitment Services Limited
Job LocationStockport
EducationNot Mentioned
Salary19,000 - 19,500 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

JOB DESCRIPTION: OFFICE ASSISTANT / ADMINISTRATOR HOURS OF WORK: 9am - 5.30pm Monday to FridayBENEFITS: Excellent bens + BonusMaze Recruitment is proud to be working with a well-established firm in Stockport. Due to continued success and growth, our client seeks a Database Assistant to join their highly regarded successful team.This is a perfect opportunity to join an established business that has the passion and enthusiasm to progress their career, and in return, this firm offers a great working environment.JOB DESCRIPTION:

  • Opening Files
  • Producing address labels and movement labels for files.
  • Inputting Wills, Probate, LPAs, EPAs and Deeds into the system, also the creation of Deed and Will numbers for storage.
  • Producing front sheets for deed packets.
  • Inputting details onto marketing and probate database.
  • Closing Files off the system
  • Correctly labelling boxes for archiving for easy identification.
  • Transferring folders from a drive once the file has been closed.
  • Sending emails for the removal of WIP.
  • Filing and retrieving Notifications from the filing cabinet.
  • Amendments to in-house systems - updates to addresses and matter descriptions.
  • Tidy up F/e directories to ensure all folders are in order.
  • Transferring Files to the individual.
  • Moving folders from New Matters to F/es J drive directory.
  • Re-opening closed file at the request of Secretary/staff for billing and replacing the folder back to the drive if required.
  • Answering internal calls and dealing with enquirys and requests
PERSON SPECIFICATION:
  • Work to a high level of professionalism, maintaining a courteous and helpful attitude when dealing with client calls.
  • Data input skills
  • Be able to effectively operate appropriate IT systems in relation to file opening, transfer, amendment and closing procedures.
  • Maintain an up-to-date and accurate database of client contact details, both corporate and private
  • Able to build and manage an effective working relationship with the Database Administrator
  • Ensure timely arrival at work in line with contractual working hours and maintain, where possible, zero/minimal level of absenteeism
  • Able to communicate effectively with internal staff and external clients. Have the ability to maintain a high standard of interpersonal and communication skills, especially in the context of client care.
  • Able to provide efficient and effective enquiry handling in relation to the services provided by the database department.
Admin, Library Assistant, Medical Clerk, Administrator, Filing Clerk, Database Administrator, and reside near Stockport, Hazel Grove, Heaton Norris, Heaton Chapel, Longsight, Poynton, we would welcome your CV

Keyskills :
FilingMedical RecordsRecords ManagementDatabase AdminArchiving

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