Operations Manager - 1 year FTC

Job Description

Our client, experts in their field, are a modern and innovative legal firm. They believe firmly in developing their staff and recognising their achievements. They are looking for an Operations Manager on a 1 year fixed term contract basis.This role is core to ensuring that clients receive a warm, comfortable welcome when visiting the offices and that the team have the facilities and equipment required to allow them to deliver the best possible service in a sustainable way.What’s in it for you:

• Salary: Up to £70k, depending on experience
• Hours: Mon- Fri 9am-5.15pm, Hybrid working on offer
• 25 days holiday (plus 2 additional for Christmas period), pension contribution, subsidised parking

Key Responsibilities for the Operations Manager - 1 year FTC:The Operations Manager role is responsible for managing the day-to-day operations of the firm including line management of the IT, facilities, and reception teamsFacilities Management and Health and Safety

• Management of the facilities and front of house team to ensure consistent reception cover to provide a warm welcome, administrative support and a clean well-maintained facility which fosters a collaborative and innovative work environment
• Ensuring that all premises owned or operated by the firm are maintained to a high standard undertaken by the Facilities Supervisor
• Carrying out the role of delegated statutory health and safety and asbestos officer. Being the point of escalation for any facilities issues. Overseeing the annual facilities budget. Allocation of workspaces and coordination of office moves alongside theFacilities Supervisor

Operational and IT

• Liaising with in house and outsourced IT on the technology available, and championing discussions about new technology which could be used for automation or efficiency
• Attend and document outcomes for regular project meetings to ensure all plans are on target, necessary actions are captured, and key milestones are met
• Understanding the organisation’s various requirements and manage resources to ensure that all projects are appropriately staffed to ensure quality of work and deadlines are not jeopardised
• Maintaining and reviewing the Business Continuity Plan, including leading on tests to ensure it is fit for purpose

Financial

• Developing budgets and schedules for projects, as well as monitoring progress and reporting to key stakeholders. Managing IT and telephony service contracts, supporting the IT Manager with any service issues or escalations as required. Overseeing any tenderingprocesses. Overseeing the annual IT budget

Property

• Ensuring all property checks are conducted as required
• Ensuring that clearances, maintenance and accompanied visits are conducted
• Ensuring that any schedules of works are completed to meet any insurance policy requirements and statutory obligations and are working to create a more sustainable future

For this Operations Manager - 1 year FTCthe client is looking for:

• Significant previous experience facilities management
• Relevant health and safety qualification, e.g. NEBOSH, IOSH
• Demonstratable experience of the full spectrum of facilities management functions, including contract management, tendering, continuity planning, and hospitality services
• Up-to-date knowledge of health and safety regulations
• Experience of negotiating and procuring service contracts
• Experience of managing service contracts.
• Numerically and financially literate, comfortable working with metrics and budget management
• Demonstratable experience of managing works and capital revenue budgets
• Excellent communication skills and the confidence to deal with people at all levels
• Ability to build good relationships with colleagues by building trust and credibility
• Confidentiality
• Excellent IT skills
• A progressive approach to problem solving
• A commitment to continual learning and encouraging the same in others

If you are interested in this Operations Manager - 1 year FTC, please apply now! Red Door Recruitment is committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. Full details available on our website.Please note due to the number of applications we often receive; only shortlisted applicants will be contacted.