Finance & Payroll and HR Operations Executive

Job Description

Finance & Payroll and HR Operations ExecutiveSt Albans£40,000 to £55,000 depending on experience + 25 days’ holiday + bank holidays, 40% staff discount, fresh fruit / snacks, birthday off, perks programme, training budget, eye care vouchers, free parking, bonus scheme, health and well-beingprogramme etc.8.00am / 9.30am to 4.30pm / 5.00pm, Monday to FridayPermanentKL10626Fantastic opportunity to join a family owned and run manufacturing and e-commerce business and a HR & Payroll Operations Executive.To be selected for this role you will have at least 3 years’ experience in a similar role with previous payroll experience, a good understanding of bookkeeping procedures and strong project management skills managing multiple projects simultaneously.This role will be varied and involve elements of HR, Finance and Office/site management with some PA support to the founders. The role is office based and is a great opportunity for someone who takes pride in their ability to improve office and admin operationalprocesses.Requirements & Skills:

• Preferably hold a CIPD qualification
• Have experience working within operational HR management, office management and administrative support
• Strong project management skills, and capable of managing multiple projects simultaneously
• Excellent computer skills, including MS Office and Teams
• Financial package software experience
• Previous Payroll experience
• Good understanding of bookkeeping procedures
• Strong verbal and written communication skills
• Confidence and excellent interpersonal skills
• Good time management
• Outstanding attention to detail
• Can work autonomously and take initiative
• An ability to see where processes can be improved
• Resilience in a fast-paced organisation
• Collaborative team worker, with a "can do" attitude
• Confidentiality and professionalism

Role Responsibilities: Finance

• Manage accounts payable and transactions payments process collaborating with our external accountants
• Monthly bank statement reconciliation
• Completing supplier documents, agreeing payment terms
• Credit control
• Cost centre management
• General administration tasks

HR

• Reviewing and continuously updating the company handbook, employee contracts and company policies, processes and procedures to reflect organisational approach or legislative changes; ensuring legal compliance with HR rules and regulations, including GDPR
• Manage recruitment as and when required providing support on job descriptions, advertisements, right to work eligibility, organising interviews and overseeing interview process
• On boarding new starters and managing leavers’ process
• Work closely with line managers and directors to support our KPI and performance management programme
• Manage disciplinaries and grievances
• Maintaining all employee paperwork including absence management and maintaining our HR software; Charlie HR
• Provide employee time records to our external accountants for payroll
• Implement and maintain health and safety records for both the office and the fulfilment centre.
• Benefits programme management
• General administration tasks

Office

• Meeting and greeting guests and be a first point of call for all office related queries
• Facilities management, ensuring both sites are stocked up and maintained including kitchens, toilets, office and communal areas.
• Managing and liaising with external contractors and agencies incl. Insurance, cleaning, basic IT support, landline/broadband, waste, maintenance and office supplies
• Head and oversee our social committee to organise staff events
• General administration tasks
• This is not an exhaustive list of tasks

Team Structure:Line Manager: Founder/Operations DirectorDirect Reports: Operations Assistant (currently on Maternity leave)

Keyskills :
BookkeepingFacilities ManagementPayroll