Accounts Payable Team Leader

Job Description

Anthony Cole Associates are pleased to be partnering with a nationwide Property/Real Estate organisation that supply essential services to the country.Due to restructuring of the Finance team, they are looking to hire an Accounts Payable Team Leader to join them asap. This will be a challenging but highly rewarding role that will be mainly REMOTE BASED, however the ability to travel to the clients main offices in London/The Midlands/The Northwest or one of the 300 buildings located nationally 2 days a week is required.Main Purpose:This Accounts Payable Team Leader will lead the accounts payable team ensuring all purchase ledger related tasks are complete and timely, and will act as a point of escalation for supplier queries and ensure all purchase order and invoice transactions arerecorded accurately. They will also ensure appropriate controls are followed for master data, managing workflows and ensuring they align to company SFIs, and have responsibility for reviewing and reconciling the creditor control account balance sheet.As a member of the wider team, the post holder will also be required to assist in other daily finance functions as required and will provide cover in the event of other Finance staff being on leave.Key Accountabilities:Management

• Lead the small team of two ensuring regular 121s, tracking performance and completing annual reviews
• Ensuring the team are working in the appropriate controlled environment

Invoice and Purchase Order Management

• Ensure Oracle and Sage purchase orders and invoices are transacted correctly and approved in line with company SFIs
• Manage and control Oracle and Sage PO workflows

Payments

• Ensure Oracle, Sage and Concur payment runs are prepared and approved appropriately

Controls

• Maintenance of system authorisation levels ensuring consistent with company SFI approval limits
• Reconcile Creditors Control Accounts and own Balance Sheet Reconciliations
• Manage system workflows
• Approval of all journals prepared by AP team
• Ensure supplier set up form and bank detail changes are appropriately approved to ensure changes to master data controlled. Run audit reports monthly to monitor changes.
• Review supplier statement reconciliations

Other

• Participate in external/internal audits as needed.
• Provide cashflow information to the management accounts as and when required to assist with cashflow forecasting

Communication

• To respond to escalated accounts payable queries in relation to the Oracle/Sage ledger.
• Communicating to the direct reports with clear direction.
• Communicating proactively within the finance team and the wider company as necessary.
• Interacting with other departments as required resolving queries.
• Interact with our internal and external customers.
• Participate in finance team events as required (along with other team members).

Development

• Participate in all aspects of continuous improvement to processes.
• Develop and maintain a fit for purpose control environment.
• Develop and maintain strong working relationships with the finance staff across NHS SBS.

Person Specification:

• Proven track record in Accounts Payable, implementing & improving AP controls
• Competent excel user (Pivot tables, v-lookups etc)
• Evidence of on-going continuous professional development.
• Strong Management & leadership skills
• Strong organisational skills.
• Ability to communicate effectively.
• Ability to prioritise and manage time effectively and apply concentrated effort to deliver results on time.
• High level numeracy and literacy.
• Ability to pay rigorous attention to detail.

Keyskills :
Accounts PayableProcess ImprovementStaff ManagementProcess Implementation