Accounts Payable Officer

Job Description

***You MUST be available to start a new position within 2 weeks to be considered for this opportunity***Anthony Cole Associates are pleased to be partnering with a nationwide Property/Real Estate organisation that supply essential services to the country.Due to restructuring of the Finance team, they are looking to hire an Accounts Payable Officer to join them asap. This will be a challenging but highly rewarding role that will be mainly REMOTE BASED, however the ability to travel to the clients main offices in London/The Midlands/The Northwest or one of the 300 buildings located nationally 2 days a week is required.Main Purpose:The Accounts Payable Officer will be a member of the accounts payable team and will process purchase orders and invoices and ensure suppliers get paid within the agreed terms.The post holder will liaise with suppliers, act as a point of contact for supplier purchase invoice queries, analyse Oracle/Sage information as instructed, process adjustments, review invoices and appropriately transact non-PO invoices. All payments willbe managed for Oracle, Sage and Concur.As a member of the wider team the post holder will also be required to assist in other daily finance functions as required and will provide cover in the event of other Finance staff being on leave.Key Accountabilities:Invoice and Purchase Order Management

• Manage PO/invoice process in Oracle
• Manage the processing inbox and process manual billing as and when required
• Manages Oracle receipting
• Input & gain approval for Sage invoices
• Challenges Sage invoices with internal contacts and as required external suppliers

Payments

• Responsible for Oracle payment runs in conjunction with Financial Controller
• Process Sage payment runs
• Process Concur expense Pay
• Processes direct payments (Monthly request for payment to CCGs)
• Process any other ad-hoc payments as and when required

Controls

• Supplier set up on the Sage systems ensuring appropriate controls on master data
• Supplier bank details validation
• Supplier statement reconciliations

Other

• Utility costs and invoices - set up of new/revised providers (DDs etc) and reporting of costs to Property managers/third parties
• Post journals to allocate costs for property (utility bills for example)
• Provide cost analysis to assist review of spend and highlight efficiencies.
• Validate LPP invoices and request monthly VAT invoices

Communication

• Communicating proactively within the finance team and the wider company as necessary.
• Interacting with other departments as required resolving queries.
• Interact with our internal and external customers.
• Participate in finance team events as required (along with other team members).

Development

• Participate in all aspects of continuous improvement to processes.
• Develop and maintain a fit for purpose control environment.
• Develop and maintain strong working relationships with the finance staff

Person Specification:Qualifications/Knowledge & Application:Essential

• Proven track record in accounting and finance as a ledger clerk.
• Competent excel user (Pivot tables, v- lookups etc..).
• Evidence of on-going continuous professional development.
• Strong organisational skills.
• Ability to communicate effectively.
• Ability to prioritise and manage time effectively and apply concentrated effort to deliver results on time.
• High level numeracy and literacy.
• Ability to pay rigorous attention to detail.

Keyskills :
Accounts PayableJournalsOraclePurchase OrderSage