Air Freight Manager

Job Description

Antony James Recruitment Ltd are delighted to be working with a leading distributor based near Heathrow in recruiting an Air Freight Manager. Working closely with Senior Management you will oversee the team handling air freight operations for the UK andensure all Import/Export jobs are completed correctly on time correctly.Main Duties

• Assist the Managing Director in the execution of their duties in support of the Managing Directors vision of the company to become more competitive and profitable
• Understand and execute the departments vision of good business development in order to successfully move and develop Air Freight for company products
• Ensure all Import/Export jobs are completed correctly on time including financial, legal and invoicing transactions
• Ensure all customs import/export declaration forms on Airfreight are completed correctly
• Ensure the REDS process is managed for the whole UK, checking documentation authorizing shipments submitting reds import declarations
• Immediately report any amendments to the line managers and follow instructions by the amendments team
• Assist the line manager delivering a training programme to all new starters in airfreight and customs when asked to
• Complete ad-hoc and spot checks on customer entries and submit reports to line manager weekly
• Maintain and utilise the operational system at all times
• Maintain regular communication with sales teams reporting new sales leads and handover of shipments
• Create new and maintain current SOPs for the department
• Communicate quotations to the line manager/sales team within two hours of receipt and ensure all quotations are recorded on the system in one format
• Implement and improve new efficiencies in customer workflow in conjunction with line manager
• Ensure all reports are generated by given deadlines and handed to line manager
• Line manage the day to day workflow of department staff measuring activities on a monthly basis ensuring compliance to department SOPs at all times
• Before releasing, ensure all goods are approved for delivery via accounts and/or line manager
• Ensure all invoicing for imports, exports and clients within 48 hours of activity
• Follow up late customer payments in conjunction with credit control
• Ensure all duties/VAT is charged correctly upon invoicing and collect any monies due in line with SOPs
• Provide holiday and sickness cover as required
• Ensure insurances are charged correctly and any insurance claims are handed to line manager without delay
• Visit clients as and when needed either independently or with sales team

Skills & Experience

• Conversant with Air Freight operations [consideration of transferable skills]
• Business Development
• High organisational skills and ability to manage many projects and team at the same time
• Ability to prioritise own workload
• Strong communication skills, both written and verbal
• Conversant in IT skills e.g., Microsoft Office Suite (Word, Excel) and CRM systems
• An administrative background
• Must have an analytical skill, with a high level of attention to detail
• Working as part of a team
• Able to work to deadlines and meet targets