Payroll Manager

Job Description

My client is a well known manufacturing company based near Woking are looking for a Payroll Specialist on a permanent basis.RESPONSIBILITIES• To prepare the monthly payroll for submission to ADP (IHCM) including the calculation of Overtime, Production bonus and Sales Commission payments as well as any deductions for unpaid absences (provided by HR) etc.• Maintenance of the ADP system, e.g. setting up new pay elements or job descriptions• ADP report writing (training to be given)• Responsibility for the time and attendance system used by staff, weekly preparing of timesheets for Line Managers to ensure all gaps in recorded time are accounted for correctly• To reconcile all month end reports to the amount paid via BACS• Preparation and posting of the payroll journal by department into the nominal ledger and reconciliation of the net pay control account• Perform the payroll year end and P11d’s for the employees (P60’s produced by ADP) and check submission to HMRC• To assist Senior Management with the preparation of information and financial reports for budget, salary review and bonus purposes as required• To compile a monthly spreadsheet of all movements within Payroll and maintain clear and concise payroll procedures• Liaise with our external Pensions Administrator, regarding Auto Enrolment of employees, administer processes and reconcile payments, reporting new starters, non- eligibles etc.yyy• To assist all staff and management with any payroll, pension, holiday, tax queries etc.• Ensure the Company GDPR policies are followed at all times to protect payroll operations, payroll records and maintain a high level of employee confidentiality• Calculate Statutory Payments: SMP, SAP, SPP, SSP etc.Additional• To administer and maintain PMI (currently BUPA), Death in Service, Cycle to Work scheme and Childcare Voucher Schemes• Annually go out to tender to ensure current benefit providers as above remain fit for purpose• Administration of the Company car and van fleet including insurance and fuel card responsibilities• Administration of Company credit cards• To check, process and reconcile multi-currency staff and petty cash expenses on the ERP system (INFOR), ensuring the correct coding and treatment of VAT.• Responsibility for maintaining the Petty Cash.• To reconcile the Company’s Staff Purchases and Staff Advances balance sheet accounts in accordance with Company and HMRC rules• Receiving and processing information from the HR Manager and Recruitment Manager for sickness, holiday, leavers and new staff information where payroll up/date and/or calculations are required• Any other ad hoc tasks as requiredREQUIRED KNOWLEDGE, SKILLS & EXPERIENCE• Strong payroll experience, possibly in a standalone Payroll position is required• Sound knowledge of current payroll and pension legislation• Good self-starter with excellent attention to detail and accuracy of information• Ability to keep good financial records and to prepare routine financial reports• Sound HR experience - The Payroll and Benefits Manager will work closely and liaise with the HR and Recruitment Managers. Cross training between roles will be necessary to cover holiday absences• Be a confident communicator, able to create effective working relationships at all levels, both internally and externally• Strong Excel skills, including advanced formula skills and data manipulation• Excellent time management skills