Office / Facilities Administrator

Job Description

Office / Facilities Administrator SalfordSalary: £23,000 - £26,000 plus benefitsOur client is a rapidly expanding construction and facilities company in Salford who are looking for a Facilities & Office Coordinator to join their friendly team.Purpose of the role:The role is responsible for day-to-day management of all tasks to ensure the smooth and efficient running of the office. They will provide a key role in ensuring processes and procedures are implemented and maintained across a broad scope of responsibilitiesincluding but not limited to company events, office maintenance and general administrative duties.The post holder is required to be adaptable and pro-active and able to juggle and prioritise tasks. You should be looking to continuously improve and grow the scope of the services whilst identifying efficiencies. As part of the wider Business Services Teamthe post holder will ensure that the function supports the administrative requirements of the team and Directors.Core duties and responsibilities:

• Provide a world class welcome to visitors and stakeholders.
• Welcome new starters to the business and support their induction.
• Facilities Management of HQ including timely / proactive maintenance and management of maintenance contracts.
• Management and standard setting for the companies cleaning contractor.
• Ensure correct stocks and timely orders of required office sundry items including stationery, uniform etc.
• Propose and participate in company initiatives to reward the team.
• Provide administrative support to our Safety, Health and Environmental consultant by ensuring processes, procedures and documents are controlled in line with our commitments to ISO:9001.
• Provide administrative support to our Safety, Health and Environmental consultant by logging Non-Conformance reports and providing reports to the Board meetings for discussion and action.
• General administrative duties required to support the operational and commercial delivery teams including but not limited to O&M manuals, reprographics, project mobilisation & handover.
• Input into the planning and organising of meetings and provision of refreshments if and where required.
• Support our HR Manager by managing and controlling company training requirements and budgets.
• Support the companies approach to corporate social responsibility, charitable commitments and our own events.
• The tracking of AA Breakdown cover, MOT, services, warranty and temporary insurance for all Fleet.
• Administrative support and diary management for Managing Director.
• Gathering and processing information for Airport security passes.
• Any other duties as required by the management team.

What we need from you:

• Previous experience of office administration
• Able to deliver numerous tasks with a quick turnaround and prioritise accordingly
• Experience of the construction industry is desirable
• IT literate with previous knowledge of Office365 (required) and SharePoint (desirable).
• Excellent organisation skills
• Professional, Hardworking and Trustworthy
• Effective communicator
• Can work on own initiative
• Completer-finisher

If you are looking for a role where you will make a real difference to the company, then this role is for you please apply online or contact one of our specialist consultants quoting the reference number NJR13305