Business Support Coordinator

Job Description

Business Support Coordinator- Rutland - Attractive packageALH Recruitment are looking to recruit a Business Support Coordinator with immediate effect for our leading client based in the Rutland area.Role Summary:The Business Support Coordinator will be responsible for providing administration support for the Turnaround Manager and providing cover and general support for the Service Team Manager and Service Team Coordinator to ensure all the needs of the business aremet as well as providing additional support for the wider Aftermarket sales & applications team as and when required. Strong team player with a dynamic and positive attitude. Requires an organised and methodical approach to support the smooth operation ofthe department.Responsibilities include:• Manage the schedule of the Turnaround team to ensure all team members and resources are monitored and co-ordinated to meet the need of active contracts.• Travel co-ordination: flights, visa applications, visitor trips, restaurant, taxi and hotel reservations to support the turnaround, service and Aftermarket team. Manage the expenses process for the team.• Support urgent evening/weekend calls/travel arrangements for the turnaround team. This is not frequent but occasionally last-minute travel changes occur which must be supported.• Work with logistics team to ensure the right equipment is delivered on time for job execution.• Update internal administration systems to track upcoming shutdowns effectively and proactively and to set up for new projects. Support the invoicing process.• Track and monitor compliance for training, calibration of equipment, licences, MOT’s etc• Liaise with and support Service Team Co-ordinator as required.• General administrative tasks as required, including cover for other Business Support and Reception roles.The Candidate:• GCSE educated or equivalent• Previous office administration experience• Excellent MS Office Skills - Outlook/Word/Excel/PowerPoint, and comfortable learning new systems and portals. Familiarity with Sage would be helpful.• Excellent communicator - verbal, written and face to face• A friendly and welcoming person with a "can-do" positive attitude• Excellent team player, resourceful, well organised, highly dependable, efficient and detail orientated• Ability to use initiative and make decisions autonomously but with attention to detail.• Must have the flexibility to support out of hours when necessary.If you feel you have the skills and experience to step into this exciting Business Support Coordinator position, please apply below.