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Executive Assistant to CEO / Office Manager

Mango Logistics Group
Job LocationRotherhithe
EducationNot Mentioned
Salary£28,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Executive Assistant to CEO / Office ManagerWe’re looking for a multitalented individual – who as you can see below does a bit of everything keeping the company ticking: office management / EA work / social media.Executive Assistant / Office Manager Responsibilities:EA duties for CEO. This will be your main duty and will take priority most of the time.

  • Manage and maintain CEO calendar.
  • Assist CEO with emails
  • Screen and prioritise email, mail and phone calls for CEO. Respond to certain types of emails on behalf of CEO as the need arises, with a view to answering many of the routine emails independently once familiarity with operations and values is achieved.
  • Some personal tasks on behalf of CEO as the need arises.
  • Assist in event management
  • Management of various projects across the group of companies
    • Office Administration duties:
  • Assist managers in performing tasks as and when the need arises.
  • Coherence officer- Proof reading on behalf of office/team members when necessary.
  • Safeguarding confidential information and general sensitivity to confidential matters. Keeping abreast of potential threats such as viruses and keeping abreast of developments that could affect the security of the business. Managing company passwords and sensitive information including banking.
  • Arrange team meetings, prepare agenda and take minutes of meetings.
  • Maintain and manage the CRM system
  • Prepare induction packs for new starters and assist in filing as and when required
  • Purchasing supplies, maintaining leased equipment, and managing office stock, kitchen stock, company uniforms, polo shirts, bibs, courier bags etc
  • Ensure office equipment’s such as fire extinguishers, first aid boxes and other legal requirements are maintained and up to date.
  • Assist in the coordination of the company’s CSR program
    • Communication Duties
  • Update CMS as directed
  • Edit copy to ensure proper grammar, spelling, syntax and style.
  • Ensure branding, theme, language and style coherently flow through Mango DNA, this includes all aspects emails, websites, letters, newsletters, blogs, adverts, internal docs and manuals etc. Overseeing and coordination of these aspects across the team.
  • Updating company info: cataloging and distributing company information, logos, company info such as tax registration numbers, employee handbooks, CSR journal, passwords, holiday and sickness sheets.
  • Social Media coordinator- create and post on the company’s social media as well as Roxy’s social media.
    • Executive Assistant / Office Manager Requirements:
  • Previous Personal Assistant (PA) experience.
  • Confident engaging on social media and a good understanding of what engages a diverse audience.
  • Excellent diary management skills.
  • Attention to detail, proactive with good organisational and time management skills.
  • Co-ordinating and organising meetings including taking minutes.
  • Office Management and administrative experience.
  • Excellent IT skills including proficiency in Excel, Word and PowerPoint.
  • Experience in working to tight deadlines and under pressure, juggling numerous and different priorities.
  • Ability to use Word to create and edit documents.
    • About Mango:At Mango Logistics, our aim is to provide joined-up logistics services like no other. Our delivery services and storage options work side by side to provide cost effective bespoke solutions.For almost two decades we have provided logistics services to businesses across the UK. Our same day delivery services are here for your final mile deliveries. Whether their time sensitive, confidential or fragile, our experienced team will take care of them for you.Location: Rotherhithe, London with some flexibility regarding WFHSalary: circa £28kType: Full Time, Permanent, 9am to 6pm, Monday to FridayYou may have experience of the following: PA, Personal Assistant, EA, Executive Assistant, PA to CEO, etc.Ref: 98602

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