Night Manager : Security and Cleaning

Job Description

Job Reference: /DC/20-12/775/4Job Title: Night ManagerSecurity and Cleaning Location: PlymouthApplicants must have the right to work in the UKSalary: CompetitiveContract: Permanent Hours per week: Monday to Sunday - 42 hours per week Summary & Purpose of the RoleThe main purpose of the role is to provide operational management of the night shift for the estate including all planned and reactive tasks together with Statutory compliance obligations.

• Management of the Security and Cleaning night teams to ensure all security and cleaning KPIs and services meet the demands of the contract and estate criteria.
• Responsible for ensuring a safe, secure, and clean estate and the quality assurance of subcontracted works when required.
• Provide leadership and direction, to assure that the IFM company standards and policies are followed and maintained to a high standard and in line with client expectations.

Benefits

• Access to Wagestreama financial well-being tool
• Wide range of retail discounts
• Discounted gym membership
• Join our Cycle to Work scheme
• Access to CHROMA, our internal colleague-led diversity and inclusion communityjoin a committee or take part in our events
• Access to internal Mental Health First Aiders
• Immediate access to Opportunity our internal Learning and Development platform
• Required professional membership fees paid for
• Win monthly Atalian Servest Superstar Awards

Job detail:

• Responsible for ensuring that all processes and procedures appertaining to Security best practices and general Cleaning practices are always adhered to, in line with company directives and client needs. Whilst adhering to Health, Safety, Environmental,Quality and SIA compliance standards and client expectations.
• Manage and monitor activities of all employees on-site, making sure they adhere to the standards of excellence and to the guidelines set in the employee handbook, IFM policies and procedures, providing coaching, corrective training when required.
• Always maintain a professional and high-quality service-oriented environment.
• Act as the manager on duty for the estate dealing with any complaints, problem-solving, disturbances, special requests and any other issues that may arise.
• Manage the estate night shift, ensuring all employees perform the tasks assigned to them and coordinating both the security and cleaning teams activities effectively.
• Brief the night team on all upcoming activities and expectations for the shift ahead.
• Support in the development and management of an annual budget for the delivery of services on site.
• Manage and develop a team of night security and cleaning staff and support personnel to provide and deliver a planned and reactive tasks
• Support in the development, implementation, and management of plans for emergency / disaster control for areas of responsibility.
• Utilise FSI Concept CAFM system for the raising of Reactive jobs, completing of PPMs, Scheduled, Patrol and Reactive tasks.
• Ensure compliance with all statutory requirements, update and maintain KPIs, KSCs and logbooks where required.
• Ensure compliance with all health and safety requirements and safe working procedures on both a security and housekeeping front. To ensure all work is carried out in a safe, proper and thorough manner considering Health, Safety, Environmental & Qualitylegislation in line with ISO:45001ISO:14001,
• Incentive FM & Client policies and procedures in line with the ISO:9001 Quality and company Operations Manual requirements.
• Establish and maintain a technical library of procedures, compliance certificates and all relevant documentation for the site night cleaning responsibilities.
• Ensure the implementation of the contractor management scheme for the delivery of services on site by third party contractors including the compliance with the permit to work procedures.
• Maintain a close working relationship with the client and Contract Manager.
• Support the Contract Manager to maintain an effective asset maintenance and lifecycle replacement plan for the cleaning equipment on site.
• Provide financial administration support, prepare monthly payroll submissions to time sheets and salaries.
• Attendance Management, monitor and record all employees time sheets / overtime / holiday / sickness and absence in line with the Bradford matrix process.
• To manage and control all consumable ordering of stock for the night teams and to control distribution of this stock.
• Rota and time Management - to ensure all shifts are covered adequately to complete the daily, weekly, and other periodical tasks and duties in line with client expectations. To review the rotas regularly to ensure that they are still appropriate to coverthe workload.
• To monitor and check all night work both internally and externally to ensure that the work is being completed to pre-determined standards throughout and in a safe manner.
• Monitor and report on all activities, providing relevant management information via either written reports or through the iAuditor and Concept system applications.
• Ensure all equipment is maintained to manufacturers recommendations and full working order complying with Health and Safety regulations.
• Attend Team meetings; liaising with other departments and management to perform duties and aid overall business needs.
• Attend training, for both self and team, and to develop relevant knowledge and skills.
• At all times to follow through any managerial instructions.
• To ensure all work is carried out in a safe, proper, and thorough manner, considering Health and Safety legislation, IFM policies and procedures and RAMS.
• Maintain confidentiality in all aspects of client and staff information in line with GDPR Regulations.

Person specification: A strong experience of working within both a security and cleaning environment, along with significant experience in the f