Compliance Officer

Job Description

Are you a Compliance Officer or Administrator working in the compliance or health and safety side of the business.Do you have a keen eye for detail and the ability to keep on top of documentation and processes to ensure compliance and health and safety are adhered to dailyAs Compliance Officer / Administrator you will be responsible for overseeing directly employed engineers and specialist sub-contractor that are dealing with Planned Preventative Maintenance (PPM) and PPM remedial works documentation to ensurethat mechanical and electrical statutory compliance is maintained in line with the requirements of the TFM Contract Estates and Building Services specification.Key AccountabilitiesPlanned Preventative Maintenance - Statutory Compliance1.Have a compressive technical understanding of statutory compliance in commercial properties2.To ensure that the annual PPM Plan is delivered to the required asset inspection and maintenance date(s)3.Ensure that PPM service sheets and certification are received as quickly as possible following the service due date and are completed to an acceptable standard4.Ensure that PPM documentation received is checked, date stamped and signed to identify any issues which give rise to the need for Remedial Works Arising5.Upload documents to Concerto by PPM job docket reference with flag identifying that Remedial Works Arising have been identified6.Obtain pricing for Remedial Works Arising and obtain cost approval from Client for any that are outside or above the contract £500 Comprehensive Maintenance Threshold (CMT).7.Once approved, schedule PPM Remedial Works Arising in Concerto and update the PPM job docket record8.Manage PPM Remedial Works Arising to ensure that they are prioritised based on risk and urgency and that all works are completed and closed in Concerto in a timely manner.Concerto CAFM System1.Learn and have a comprehensive understanding of the Clients Concerto CAFM system2.Ensure that Concerto Scheduled PPM task records are statutory compliant current at all times3.Provide support for the statutory compliance / planned maintenance activities of the business if required4.Oversee the financial administration for the works to ensure management of the P&L for each contracted account.5.Oversea measurements of works as per the various terms of each contract6.Reconcile, and provide monthly financial applications if required to each customer7.Manage WIP & avoid Financial penaltiesOperational1.Assists the HFM Contract Manager in the monitoring of directly employed engineer performance.2.Assists the HFM Contract Manager in the monitoring of sub- contractor performance3.Oversee and escalate any operational contract risk to the HFM Contract Manager4.Provide management information and positively participate in and contribute to internal and Client Scheduled PPM performance review meetings.5.Works closely with the contract Help Desk teamTechnical Knowledge / ExperienceESSENTIALTechnical trade qualification and/or comprehensive understanding of statutory compliance and PPM in commercial propertyCommercially astuteKnowledge of measuring works from design and management of costs against revenue of project awarded.Qualifications / Person SpecificationExcellent IT competency including data manipulation and presentationA quick learnerMeticulous attention to detail - verbal and writtenExcellent customer interface skills, excellent telephone and communication skillsVery well organised, able to prioritise and proactively manage workload to ensure that records management remains up to date and currentCommercially and contractually aware of performance penaltiesAble to quickly identify risk and escalate accordinglyFlexible and able to work under pressure and to strict deadlinesFor further information on the role and the company you would be working for please APPLY NOWRequired skills

• CAFM