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| Job Location | Plymouth |
| Education | Not Mentioned |
| Salary | 23,000 - 24,000 per annum |
| Industry | Not Mentioned |
| Functional Area | Not Mentioned |
| Job Type | Permanent , full-time |
Our client have great offices centrally based in Plymouth. The role will be to act as first line support to the Property Management Team. Actively managing all business and systems including reports and financial information.Key ResponsibilitiesProvide a high standard of administrative support to include:Supporting the Office Manager and relevant budget holders in production of P& L statements and Financial Reviews, including the year end budget process. The administration of the computerised accounts system (Portal & Qube). Ensuring the processing of all purchase orders and invoices is timely and accurate, all invoices are authorised for payment and all associated records are maintained within complianceguidelines. To collate daily car park occupancy/system events and financial data, record accurately, highlighting any anomalies and trends to Property Management team and Property Accountant as directed. Provide administrative support to the Retail Services Manager and Compliance Team as required. Having a good understanding of your role within the Companys Health and Safety policy and the resultant requirements on-site, including evacuation procedures in the event of an incident, to ensure the safety of on-site personnel / visitors. Organise and book travel and accommodation as requested for the Property Management team, managing their expenses as required. Actively manage all correspondence producing letters, reports, presentations, and other documentation. Support the process of tracking all property management reporting, chase outstanding reports and action points as directed. Prepare presentation material and papers to parent company boards, clients. Occupiers and colleagues. Ensure professional and positive relationships are maintained with all external companies including Parent Company, clients, managing agents etc. via both telephone and in person. Perform routine administrative tasks as directed, i.e., answering telephones, scheduling meetings, dealing with incoming post, greeting visitors and ensuring meeting rooms prepared etc. Undertake ad-hoc projects as requested.Required SkillsEssential Experienced Administrator Financial awareness Articulate Communicator - both verbal and written Confident & proactive multi-tasker An ability to demonstrate professionalism, discretion, and confidentiality always. Advanced Microsoft Office ExcelDesirable Experience or working in a facilities or property management environment Knowledge of Health and Safety systems
Keyskills :
Financial DataProperty ManagementPurchase OrdersVisitorsAnswering Telephones